Senior Admin Officer

Job Responsibilities

• Provide high-level administrative support on business development and ensure smooth operations by covering the reception areas when required

• Manage day-to-day office operations, including facilities management, equipment maintenance, and procurement of supplies

• Ensure compliance with administrative policies and procedures across all departments

• Coordinate and manage administrative workflows to support organizational efficiency

• Monitor and control administrative budgets, ensuring cost-effectiveness and transparency

• Prepare analytical reports such as cost analysis and consumption summaries to support management decision-making

• Implement and update office administration policies, guidelines, and internal communications

• Supervise the office administration team including receptionists, office assistants and cleaning assistance to maintain a professional and welcoming environment

• Liaise with the Building Management Office to coordinate maintenance, building facilities management, and general office upkeep such as office cleaning, carpet cleaning, pest control and air conditioning maintenance

• Assist in planning and coordinating office seating arrangements and furniture setup

• Maintain accurate records of office fixed assets and monitor distribution across departments

• Support the preparation of insurance, maintenance, and expense reporting for company vehicles and yacht

• Manage inventory and procurement of office supplies and equipment

• Manage logistics related to office administration, workplace safety, sanitation, and office manual updates

• Assist with office renovation and relocation projects

• Assist in organizing company events

• Perform other ad hoc tasks and projects as assigned by management

Requirement

• Diploma/ Degree holder (not specified/ Business Management/HR)

• Minimum 4-8 years' solid experience

• Strong sense of responsibility and accountability, hands-on and committed to deliver quality service

• Organized, detail-minded, able to handle multi-tasks effectively and prioritize works to meet tight schedules/ deadlines

• Strong administrative and office support skills

• Ability to work independently and in a team

• Excellent communication, interpersonal and supervisory skills

• Proficiency with MS Office in bilingual

We offer a competitive package to the right candidate. Qualified and interested parties please send application quoting the above reference number, your current and expected salary to HR Department via email to hr@wahkwong.com.hk. Only shortlisted candidates will be contacted. All information collected will be treated with strict confidential and will be used for recruitment purpose only. We are an equal opportunity employer and welcome applications from all qualified candidates. The information provided will be treated in strict confidentiality and used for consideration of application for relevant/similar roles only. Applicants not being invited for interview in 6 weeks after job application may consider their application unsuccessful and your personal data will be destroyed after a period of 6 months.