Assistant Executive Officer / Executive Assistant

OFFICE OF THE EXECUTIVE VICE PRESIDENT

Assistant Executive Officer / Executive Assistant(Ref. 250319003-IE)

Duties

The appointee will be required to:

(a) provide secretarial, clerical and administrative support to the Office of the Executive Vice President;

(b) organise meetings and coordinate visits/events;

(c) maintain an effective record and filing system;

(d) liaise with internal and external parties/stakeholders; and

(e) perform any other duties as assigned by the Executive Vice President or her delegates.

Qualifications

Applicants should:

(a) possess a recognised degree, or associate degree/higher diploma, plus at least 3 years of working experience;

(b) demonstrate good communication skills in both written and spoken English and Chinese;

(c) be proficient in MS Word, Excel and PowerPoint, with advanced skills in using PowerPoint and other visual presentation tools;

(d) be able to handle sensitive and confidential matters with alertness and prudence;

(e) be meticulous and have good analytical, problem-solving and organisational skills;

(f) have good interpersonal skills and a teamwork spirit; and

(g) have a positive attitude and be able to work independently and proactively.

Applicants with less experience may be considered for the post of Executive Assistant.

Shortlisted candidates will be invited to sit for a written test and a computer test.

Conditions of Service

A highly competitive remuneration package will be offered.  Initial appointment will be on a fixed-term gratuity-bearing contract.  Re-engagement thereafter is subject to mutual agreement.

Application

Please submit an application through PolyU’s career website (https://jobs.polyu.edu.hk/general).  Consideration of applications will commence on 26 March 2025 until the position is filled.  The University’s Personal Information Collection Statement for recruitment can be found at https://www.polyu.edu.hk/hro/careers/pics_for_recruitment/.

PolyU is an equal opportunity employer, dedicated to fostering an environment that embraces diversity and demonstrates inclusion of people from all backgrounds, cultures, identities and experiences where all members of the University are treated with fairness, dignity and respect.  To learn more about the University’s “Statement on Equal Opportunities, Diversity, and Inclusion”, please visit our website at https://www.polyu.edu.hk/hro/equal_opportunities_diversity_and_inclusion/.