Secretary / Office Administrator

Responsibilities:

• Provide full spectrum of secretarial support to Managing Directors in both business & personal affairs;
• Prepare general correspondences, handling e-mails and telephone calls;
• Organize calendars and contacts;
• Prepare travel arrangements and itineraries;
• Organize clubs, mileage and organizations memberships records;
• Prepare remittances, settling bills, prepare monthly accounting ledgers and petty cash reports, reconcile account statements;
• Handle staff salary payments and MPFs;
• Procurement and maintenance of office supplies and equipment;
• Liaise with service providers and accountant;
• Arrange dining and art events reservations;
• Perform ad hoc outdoor duties as required
• Diploma Holder or equivalent; Bachelor degree is a plus;
• Minimum 5 years' relevant experience in supporting top management;
• Able to work independently and under pressure, being detail oriented and well organized;
• Excellent organizational and communication skills;
• High professional standard of integrity and confidentiality;
• Strong sense of responsibility;
• Proficiency in Microsoft 365, including Word with English & Chinese typing, Excel, PowerPoint;
• Good command of both written and spoken English, Chinese including Mandarin