Company Secretary (Junior to Manager Grade)

About the Role

We’re expanding our team and inviting Company Secretaries at all career stages (Junior to Senior Manager) to apply. Responsible to manage corporate governance, statutory compliance, and high-volume financial account operations. This role is critical in supporting IPO-ready clients and ensuring seamless coordination with licensed entities. The ideal candidate will thrive in a fast-paced environment, balancing traditional company secretarial duties with meticulous document handling for bulk account openings.

Key Responsibilities

Corporate Governance & Compliance:

• Prepare board resolutions, AGM/EGM documentation, and statutory filings.
• Maintain statutory books, registers, and records (e.g., directors, shareholders).

• Ensure compliance with the Companies Ordinance and regulatory requirements.

• Liaise with Type 1 (Dealing in Securities) and Type 6 (Advising on Corporate Finance) licensed entities on IPO-related matters.

Account Management & Documentation:

• Lead end-to-end processes for opening high volumes of bank accounts and securities accounts (e.g., for corporate clients, SPVs, or fund structures).

• Manage document collation, verification, and submissions (KYC, account forms, regulatory filings).
• Track account statuses, deadlines, and renewals; resolve discrepancies proactively.

Stakeholder Coordination:

• Advise directors/shareholders on governance best practices.
• Collaborate with internal teams (Legal, Finance, Compliance) and external regulators.
• Handle entity incorporations, dissolutions, and restructuring.

Requirements

• Qualified Company Secretary (HKICS/ICSA) or equivalent.

• 5+ years in company secretarial roles (financial/legal services preferred).

• Candidates with less experience may consider as Junior Grade.

• Proven experience managing high-volume account openings (bank and securities).

• Expertise in IPO processes and familiarity with SFC Type 1 & 6 licensing requirements.

• Fluent in Mandarin and Cantonese (written & spoken); proficiency in English.

• Mastery of document management systems and compliance platforms.

Preferred for Senior Grades:

• Experience advising listed companies or IPO candidates.
• Leadership skills (mentoring junior staff, managing workflows).
• Knowledge of CCASS, securities settlement systems, or corporate banking.

Personal Attributes

• Precision & Efficiency: Manages large document sets with zero errors.

• Proactive Communicator: Clarifies requirements across teams/clients.

• Solution-Oriented: Navigates tight deadlines and regulatory complexity.

• Adaptable: Balances routine tasks with urgent ad-hoc projects.

Interested parties please click "APPLY NOW" and send your full resume with your working experience, academic and professional qualification, expected salary, and date of availability to HR Department.

Personal data collected will be used for recruitment purpose only.