Executive Assistant II

Department of Sport and Recreation & Department of Hospitality and Business Management

Major Duties:

(a) To provide secretarial and administrative support to the Departments;

(b) To provide support in programmes and student-related administration;

(c) To draft official correspondence, including emails, letters, notices, agendas and minutes;

(d) To assist in document management and the compilation of management reports and statistics;

(e) To assist in organising / coordinating meetings and events; and

(f) To handle enquiries from internal and external parties, and provide counter services.

Requirements:

(a)  (i)   Level 2 or above in 5 subjects, including English Language*, Chinese Language and Mathematics, in the Hong Kong Diploma of Secondary Education (HKDSE) Examination, or equivalent^; OR

(ii)  Level 2 / Grade E or above in 5 subjects including English Language (Syllabus B)*, Chinese Language and Mathematics in the Hong Kong Certificate of Education Examination (HKCEE); OR

(iii) Diploma of Applied Education + Maths Plus / Diploma Yi Jin + Mathematics / Project Yi Jin; OR

(iv) A recognised Certificate / Diploma / Foundation Diploma / Foundation Certificate / Diploma of Foundation Studies; OR

(v)  A recognised Associate Degree / Higher Diploma or above.
*Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2 / Passing 5 specific VTC’s Vocational English Module Certificates is considered an alternative qualification.

^“Attained” in Applied Learning subjects (subject to a maximum of two Applied Learning subjects), and Grade E in Other Language subjects in HKDSE Examination are accepted as equivalent to Level 2 in the New Senior Secondary subjects.

(b) High proficiency in computer software applications, including MS Word, MS Excel, MS PowerPoint and Chinese word processing;

(c) Good command of Chinese and English, preferably including Putonghua;

(d) Good communication and interpersonal skills;

(e) Flexible, polite, detail-oriented, organised and proactive; and

(f) Ability to multi-task independently and be a good team player.

Notes:

(1) The appointee may be required to perform duties at different sites and work irregular hours, shifts and on Saturdays and Sundays as necessary.

(2) The remuneration package will be competitive and commensurate with qualifications and experience.

(3) The appointee will work at the Chai Wan campus and / or nearby teaching premises.

Application Procedures:

A completed application form [THEi-HR-601 (Aug 2025)], together with a full curriculum vitae, should be sent to thei-jobs@thei.edu.hk.

Applicants should take note of the following:
(1) Completed application form and detailed curriculum vitae (CV) should be combined into one file in PDF format with a file size below 10MB.

(2) The file should be saved with the applicant’s name as “surname and given name”, e.g. “CHAN Siu-lam.pdf”.

(3) For the email subject, please cite “Application for Executive Assistant II, DSR & DHBM (Ref. No.: O/THEi-DSR & DHBM/EAII/12/25)”.

Closing date for application: 15 Dec 2025

The Institute reserves the right not to fill the post.  Personal data collected will be used for recruitment purposes only.  Information on unsuccessful candidates will normally be destroyed 12 months after the completion of the recruitment exercise.