Assistant Officer - DBM (MBA Programs)

The HKUST MBA Office is looking for a self-motivated, detail-oriented, and highly organized individual to join our Program Team. This role provides crucial administrative and logistical support to ensure smooth program operation and engaging student experience.


It is a hands-on operational role with a strong focus on academic support, event logistics, and day-to-day administration. The ideal candidate is comfortable with meticulous academic and administrative tasks and enjoys supporting students and colleagues in a dynamic, fast-paced academic environment.


Key Responsibilities


AcademicSupport

• Assist with course preparation and delivery.
• Coordinate venue bookings, purchase textbooks and course materials, obtain copyright clearance, prepare student profiles and documentation, provide in-class support, and support required by faculty as needed.

StudentAffairs & Event Support

• Support student enrichment initiatives and prepare related materials.
• Handle inquiries and provide guidance in line with university policies.
• Assist with events and projects as assigned.
• Manage routine administrative tasks and documentation related to student affairs.

General Office Administration

• Provide administrative support for MBA Office operations.
• Coordinate logistics arrangements, including hotel accommodation and transportation.
• Manage front-desk operations and handle ad-hoc assignments from supervisors.

Requirements:

• Diploma, Higher Diploma, Associate Degree, or Bachelor's Degree with ideally 2 years of relevant work experience. Administrative or operations experience is an advantage.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Good communication skills in English and Chinese, both written and verbal.
• A proactive team player with a strong sense of responsibility and attention to detail.
• Working outside normal office hours and weekends/weekday evenings to support events and courses will be required from time to time.

(Duration: 2 years, renewable)



Starting salary will be commensurate with qualifications and experience. Fringe benefits including annual leave, medical and dental benefits will be provided. A gratuity will be payable upon successful completion of contract.



Review of applications will begin as soon as possible and continue until the position is filled.