Term / Temporary Executive Assistant II

Hong Kong Institute of Vocational Education (Kwun Tong)

Department / Section : HKVTC-Shop

Ref. no : O/HKVTC-SHOP/TERM_TEMP_EA2/11/25

Major Duties:

(a) To provide support in one or more of the following areas:

(i) general administration and facilities management;

(ii) human resources management;

(iii) student affairs and student admissions;

(iv) procurement, supplies and stores administration;

(v) promotion & publicity and committee work; and

(vi) secretarial and administrative support for senior level staff;

(b) To assist in providing secretarial support for meetings / boards of operational units;

(c) To provide administrative and logistic support for campus events;

(d) To assist in the supervision of junior / minor grade staff;

(e) To draft simple correspondence; and

(f) To handle enquiries and provide counter services.

Requirements:

(a) (i) Level 2 or above in 5 subjects, including English Language*, Chinese Language and Mathematics, in the Hong Kong Diploma of Secondary Education (HKDSE) Examination, or equivalent^, OR

(ii) Leve 2 / Grade E or above in 5 subjects including English Language (Syllabus B)*, Chinese Language and Mathematics in the Hong Kong Certificate of Education Examination (HKCEE); OR

(iii) Diploma of Applied Education + Maths Plus / Diploma Yi Jin + Maths Plus / Project Yi Jin; OR

(iv) A recognised Certificate / Diploma / Foundation Diploma / Foundation Certificate / Diploma of Foundation Studies; OR

(v) A recognised Associate Degree / Higher Diploma or above.

*Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2 / Passing 5 specific VTC's Vocational English Module Certificates is considered an alternative qualification.

^“Attained” in Applied Learning subjects (subject to a maximum of two Applied Learning subjects), and Grade E in Other Language subjects in HKDSE Examination are accepted as equivalent to Level 2 in the New Senior Secondary subjects.

(b) Proficiency in the use of computer software application, such as MS Word, MS Excel, MS PowerPoint and Chinese word processing;

(c) Knowledge of simple webpage / graphic / video design and using eCommerce platform would be an advantage;

(d) Good communication, interpersonal and organisational skills;

(e) Detail-minded, ability to work independently and be a good team player; and

(f) Good work initiative and be customer-oriented.

Note:

The appointee(s) may be required to perform duties outside normal office hours and / or work on shift duty.

Application Procedures:

A completed application form [VTC-1 (Rev. 11/2024)], together with a full curriculum vitae, should be sent to hoilamlaulo@vtc.edu.hk.

Candidates should take note of the following:

(1) Completed application form (VTC-1) and detailed curriculum vitae (CV) should be combined into one file in PDF format with a file size below 10MB.

(2) The file should be saved with the applicant’s name as “surname and given name”, e.g. “CHAN Siu-lam.pdf”.

(3) For the email subject, please cite “Application for Term / Temporary Executive Assistant II (Ref No.: O/HKVTC-SHOP/TERM_TEMP_EA2/11/25)”.

(4) Original and copy of other supporting documents are to be provided at a later stage upon request.

Closing date for application: 5 December 2025

Applicants not invited for interview within 10 weeks from the closing date may consider their applications unsuccessful.

The Council reserves the right not to fill the post(s).

Personal data collected will be used for recruitment purposes only. Information on unsuccessful candidates will normally be destroyed 12 months after the completion of the recruitment exercise.