Vice President, Administration Team

Key Responsibilities

• In charge of office renovation exercise from selection of vendors, lease negotiation, office layout planning & design, renovation schedule, procurements of office equipment in accordance with guidelines, moving calendar, office safety, etc.;

• Always work closely with internal departments to provide daily administrative support;

• Monitor the performance of contractors such as office cleaning, office equipment, courier services & general administrative suppliers, etc.;

• Provide full administrative services to supervisor to negotiate contract either new or renewal on general office items such, printer & copier, cleaning services, general office services, etc.;

• Perform and review regular check up on various equipment and administration of maintenance contracts;

• Handle procurement of necessities, sourcing vendors with competitive pricing in accordance with internal procurement guidelines and procedures;

• Responsible for maintaining the cost control items to database, and arrange payment;

• Co-ordinate & conduct fire drill, office safety inspection & fire service maintenance;

Requirements

• Higher Diploma or Degree holder with at least 10 years of relevant experience;

• Must be flexible in working after office hours due to sudden ad hoc requests;

• Detail-orientated, hardworking and teamwork;

• Possess a nice, polite and pleasant personality and like to meet with people;

• Excellent customer service attitude and professional telephone manner;

• Good command of spoken English and Putonghua