Executive Assistant (Ref.: C2i-116-Admin)

Centre for Immunology & Infection (C2i)uses novel technology platforms for biomarker discovery and the development of new vaccine and therapeutic strategies.

It is the fruit of a long-standing partnership of more than 20 years between the LKS Faculty of Medicine of the University of Hong Kong (HKUMed) and the Institut Pasteur, Paris, two major international leaders combining their expertise to establish this centre of excellence.

C2i aims to establish a novel technology platform for biomarker discovery and development of new vaccine and therapeutic strategies. C2i addresses major unmet global and local public health needs with excellent potential for commercial exploitation.

Executive Assistant (Ref.: C2i-116-Admin)

Applications are invited for the position of Executive Assistant (Ref.: C2i-116-Admin), to commence as soon as possible, on a one or two-year contract basis, with the possibility of renewal subject to satisfactory performance and mutual agreement.

Requirements:

·       Bachelor’s degree in Business Administration, Accounting, or other related disciplines. (Candidates with lower qualifications but relevant work experience will also be considered.)

·       1–2 years of solid experience in administration; prior experience in tertiary institutions is an advantage.

·       A collaborative team player who is self-motivated, detail-oriented, and demonstrates a strong sense of responsibility.

·       Excellent interpersonal skills, a positive attitude, and the ability to stay well-organized to efficiently prioritize tasks and meet strict deadlines.

·       Proficient in computer applications, including MS Office (Word, Excel, and PowerPoint).

·       Strong command of both English and Chinese.

·       Fresh graduates will also be considered.

Responsibilities:

·       Perform a variety of general office duties, including preparing business correspondence and documentation, and liaising with stakeholders.

·       Provide documentation support for accounts and human resources-related matters.

·       Assist in managing tasks related to accounting, tendering, and procurement processes.

·       Assist in preparing statistical data and compiling reports for management review.

·       Coordinate logistical arrangements for supplies and equipment.

·       Support event logistics, including PR events, trade shows, and campaigns.

·       Undertake other projects and tasks as assigned by the supervisor and/or Chief Operating Officer.

A competitive salary commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits.

Applicants should submit their up-to-date C.V., quoting the job reference number, current/expected remuneration and availability, to office@c2i.hk. Review of applications until the post is filled, whichever is earlier. Shortlisted candidates will be invited to attend an interview which may include a written test. Enquiries about the duties of the post can be sent to office@c2i.hk.

The information provided will be kept confidential and only be used for those purposes relating to your application. We are an equal opportunities employer and welcomes applications from all qualified candidates. C2i thanks applicants for their interest but advises that only shortlisted applicants will be notified of the application result.