Junior Secretary (Admin/ Project) **Fresh graduates are welcome**

Junior Secretary (2 positions)

About GX Foundation:

GX Foundation was founded in 2018 in Hong Kong as a response to the Belt and Road Initiative for International Cooperation. It is a tax-exempt charity. The name GX is derived from the Chinese word“共享”, pronounced "Gong Xiang", meaning "sharing". Leveraging Hong Kong's institutional and talent advantages, GX Foundation is a unique non-governmental, non-profit organization specializing in executing humanitarian medical aid in foreign countries.

Our short-term objective is to complete the cataract blindness elimination projects in Lao, Cambodia, Djibouti, Mauritania, and Senegal, and to implement vector borne disease control projects in Timor-Leste and other Belt and Road countries. In the medium to long term, GX Foundation aims to become a humanitarian NGO of global influence in the international public health and medical aid sector. GX is headquartered in Hong Kong. Most of the staff are Hong Kong residents.  

Junior Secretary (Project)

Job Description:

• Provide comprehensive secretarial and administrative support to Project Directors.
• Arrange complex travel logistics, including booking flights, accommodations, and transportation.
• Manage correspondence, schedule meetings, and prepare high-quality documents and presentations.
• Maintain project files and records, ensuring all documentation is up-to-date and accessible.
• Assist in coordinating project activities and liaising with team members, and ensure effective communication across the team
• Handle other ad hoc tasks assigned by Project Directors.

Job Requirements:

• 2 years of relevant administrative/secretarial experience, fresh graduates will also be considered.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Excellent organizational and communication skills, with the ability to interact professionally with all levels of staff and external stakeholders.
• Ability to handle confidential information with discretion.
• Ability to work independently and as part of a team, demonstrating strong problem-solving skills and a proactive approach.
• Attention to detail and ability to multitask, managing multiple priorities in a fast-paced environment.

Junior Secretary (Admin)

Job Description:

• Provide comprehensive administrative support to the Finance & Administration Director & Legal & Compliance Director.
• Manage diaries, organize travel and accommodation, and handle phone calls and emails for directors.
• Ability to work independently and as part of a team.
• Assist with the preparation of detailed reports and professional presentations, ensuring accuracy and high-quality output.
• Handle other ad hoc tasks assigned by Finance & Administration Director and Legal & Compliance Director.

Job Requirements:

• 2 years of relevant administrative/secretarial experience, fresh graduates will also be considered.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Strong multitasking abilities and excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Ability to work under pressure and meet deadlines.
• Strong attention to detail and ability to multitask.

Benefits:  

• 5 days work per week
• Medical insurance & annual body check up
• Education and training allowance
• Fun, young and casual working environment

• Work life balance
   

Please state your expected salary on the resume. All information provided by applicants will be treated in strict confidence and be used for recruitment purpose only.