Executive Assistant P3-EXEA-SECSUP

Report to Senior Executives and Directors, the Executive Assistant is responsible for arranging Board and general meetings of Agency as well as general office administration.

Requirements:

• Higher Diploma or above, possession of Bachelor Degree is at an advantage;

• Three years’ experience in secretarial or administrative work;

• Mature, independent, flexible, trustworthy with high integrity and a strong sense of responsibility;

• Able to work under pressure and attend to details;

• Ability to work independently as well as within a team;

• Good communications and interpersonal skills;

• Good command of spoken and written English and Chinese, Putonghua is preferred;

• Literacy and proficiency in digital and computer knowledge and skills.

   

Job Duties:

• Assists Senior Executives to organize and coordinate meetings of the Board, its subcommittees and general meetings of the Agency, including the AGM, and prepares the relevant papers and minutes;

• Assists in company secretarial work such as filing specified forms with the Companies Registry and maintain a proper registry;

• Provides secretarial assistance to the senior management including managing daily schedule, business appointments, in and out correspondence and meeting logistics etc;

• Provides general administrative support and logistics arrangement for the team such as expenditure management, procurement, records keeping, correspondences and documents filing, etc;

• Provides support to ensure the effective and efficient communication with internal and external stakeholders;

• Assists in preparing funding and or project applications;

• Performs any ad-hoc duties as assigned by management.

Regular staff can entitle benefits include annual leave, marriage leave, maternity leave, paternity leave, sick leave, compassion leave, family leave, medical insurance, personal accident insurance, medical service discounts, MPF employer voluntary contribution up to 10%.

Prospective employees who will undertake child or mentally incapacitated persons related work will be requested to undergo the Sexual Conviction Record Check (SCRC).

Applicants not hearing from us within two months from the date of advertisement may consider their applications fail.

All personal data of unsuccessful candidates would be destroyed after 6 months of interview and after 3 months of receiving applications for those without interview.

Personal data provided by job applicants will be used for recruitment purpose for different posts in the Agency only.