兼職設計公司行政助理 Part Time Administration Officer

設計公司兼職行政助理 Part-Time Administration Officer

We are an award-winning design studio, modest in scale but with a strong international profile. As a Part-Time Administration Officer, you’ll be an essential part of our creative team! Your role will involve clerical support to our Directors, all while offering a warm welcome to our guests.

In this position, you’ll gain exciting exposure to the design, architecture, and creative industries, along with valuable connections in brands, NGOs, and cultural institutions. This role is perfect for someone who is flexible, proactive, and loves being part of a collaborative team!

If you are interested, please send your cv, earliest start date, and current salary to our hiring team at hr2025@mlkk.studio.

Responsibilities:

1. Mailing & courier services

·         Coordinate mailing and courier services for the office

·         Handle outdoor mailing and errands (such as bank visits, document deliveries, and post office tasks).

2.Equipment & office maintenance

• Manage office and meeting room bookings, setups, and equipment in utility rooms. This includes decorating meeting rooms and ensuring they are tidy and ready for use after meetings.
• Keep office and pantry supplies well-stocked
• Assist with general office repairs and maintenance
• Organize monthly and quarterly deep cleaning, pest control, and other ad hoc maintenance projects.
• Oversee the care of office plants and ensure a clean and hygienic workspace.
• Manage Cleaner to maintain office’s wellness and hygiene
• Plan and arrange monthly office lunches, birthday celebrations, festive meals, and other key events.

3. Administrative duties and departmental support

• Assist Directors with document filing and archiving.
• Help log staff holidays for Directors.
• Support expense filing and basic bookkeeping for Directors.
• Prepare festive gifts and assist with packing as needed.

4. Basic reception work

·         Manage telephone lines, handle incoming calls, greet guests, and oversee incoming and outgoing couriers.

·         Assist staff with stationery needs.

Working Hours

·         3 days per week or half day

·         Option 1: 3 days per week, Working Hour: 9a-5p

·         Option 2: 5 days per week, Half day (9-1p or 1-5p)

Employee's Exposure:

·         Gain Exposure in design, architecture, and the creative industry

·         Gain Exposure to networks in brands, Institutes, Charity and NGOs

Requirements:

• Part-time applicants with over 3 years of relevant experience will be considered.
• Higher Diploma or above, preferably with 1-2 years of experience in related field
• Experience in NGO or Exposure to Design, Art and Culture is a plus
• Flexible, Hardworking, positive, proactive, responsible, good team player and people-oriented
• Good communications & inter-personal skills
• Possess basic computer skills
• Good command in both written and spoken English and Chinese (Cantonese and Mandarin)