Executive Assistant II

Human Resources Office

Major Duties:

(a) To provide secretarial and administrative support to the Human Resources Office;

(b) To provide support in all-round Human Resources functions, including but not limited to staff recruitment, onboarding & offboarding process and compensation & benefits etc.;

(c) To maintain accurate and updated employee databases and filing records;

(d) To draft simple correspondence, such as emails, letters and notices, etc.;

(e) To assist in HR document management, and the compilation of management reports and statistics;

(f)  To handle the sourcing, ordering and stock management of office supplies; and

(g) To provide logistical support for various boards, meetings and staff activities.

Requirements:

(a)  (i)   Level 2 or above in 5 subjects, including English Language*, Chinese Language and Mathematics, in the Hong Kong Diploma of Secondary Education (HKDSE) Examination, or equivalent^; OR
      (ii)  Level 2 / Grade E or above in 5 subjects including English Language (Syllabus B)*, Chinese Language and Mathematics in the Hong Kong Certificate of Education Examination (HKCEE); OR
      (iii) Diploma of Applied Education + Maths Plus / Diploma Yi Jin + Mathematics / Project Yi Jin; OR
      (iv) A recognised Certificate / Diploma / Foundation Diploma / Foundation Certificate / Diploma of Foundation Studies; OR
      (v)  A recognised Associate Degree / Higher Diploma or above.
*Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2 / Passing 5 specific VTC’s Vocational English Module Certificates is considered an alternative qualification.
^“Attained” in Applied Learning subjects (subject to a maximum of two Applied Learning subjects), and Grade E in Other Language subjects in HKDSE Examination are accepted as equivalent to Level 2 in the New Senior Secondary subjects.

(b) Proficiency in computer software applications, including MS Word, MS Excel, MS PowerPoint and Chinese word processing;

(c) Good communication, interpersonal and organisational skills;

(d) Good command of English and Chinese, preferably including Putonghua;

(e) Flexible, polite, detail-minded, organised and self-initiated;

(f) Demonstrate a strong sense of confidentiality and integrity; and

(g) Ability to work independently and be a good team player.

Notes:

(1) Shortlisted applicants will be required to attend and pass a computer skills test.

(2) The appointee(s) may be required to work irregular hours or shifts and perform duties on Saturdays and/or Sundays as necessary.

(3) The remuneration package will be competitive and commensurate with qualifications and experience.

(4) The appointee(s) will work at the Chai Wan campus.

Application Procedures:

A completed application form [THEi-HR-601 (Aug 2025)], together with a full curriculum vitae, should be sent to thei-jobs@thei.edu.hk.

Applicants should take note of the following:

(1) Completed application form and detailed curriculum vitae (CV) should be combined into one file in PDF format with a file size below 10MB.

(2) The file should be saved with the applicant’s name as “surname and given name”, e.g. “CHAN Siu-lam.pdf”.

(3) For the email subject, please cite “Application for Executive Assistant II, HRO (Ref. No.: O/THEi-HRO/EAII/11/25)”.

Closing date for application: 25 Dec 2025

The Institute reserves the right not to fill the post(s).  Personal data collected will be used for recruitment purposes only.  Information on unsuccessful candidates will normally be destroyed 12 months after the completion of the recruitment exercise.