Assistant Officer (Job ID: 10793)

Job Posting Details

The Undergraduate Recruitment and Admissions Office is seeking a self-motivated Assistant Officer to provide administrative support for the daily operations of the Recruitment and Outreach team, as well as other initiatives. This position reports directly to the Head of Student Recruitment and Outreach.

Key Responsibilities:

The appointee will play a crucial role in the following areas and perform other duties as assigned:

• Support and liasie with Finance Office on financial matters, including budget monitoring, procurement, payments, and bookkeeping of transactions and records.
• Provide administrative and operational support to the team, including facility bookings and coordinating services required from service providers.
• Assist with human resources tasks, such as coordinating time-off and leave requests.
• Provide logistical support for student recruitment events and activities.
• Assist the Head with clerical tasks and coordination among team members.
• Perform any other tasks assigned by the Head.

Working Experience:

• Minimum of 5 years of relevant working experience.
• Ability to work independently and collaboratively within a team.
• Strong communication skills, with proficiency in written and spoken English and Chinese.
• Competent in Microsoft Office applications (Word, Excel, PowerPoint).

Experience in handling financial matters and budget monitoring experience is preferred.

(Duration: 2 years)

Starting salary will be commensurate with qualifications and experience.  Fringe benefits including annual leave, medical and dental benefits will be provided.  A gratuity will be payable upon successful completion of contract.

Application Procedure

In support of a green work environment, we accept applications submitted online only.  To apply, please complete an online application form through the HKUST Careers website (https://hkustcareers.ust.hk) and return it online to the Human Resources Office.   Review of applications will commence from Monday, 30 June 2025 and continue until the positions are filled. Applicants will receive an acknowledgement by email upon successful submission.  We thank applicants for their interest, but advise that only shortlisted candidates will be notified of the result of the application.

(Information provided by applicants will be used for recruitment and other employment-related purposes.  Applicants should read the Personal Information Collection Statement before submission of application.)

HKUST is an equal opportunities employer and is committed to our core values of inclusiveness, diversity, and respect