Executive Assistant (C-level)

Discover New Possibilities at Raffles Family Office

Raffles Family Office (RFO) offers a comprehensive, one-stop family office solution by providing a wide range of services including independent asset management (IAM), advanced wealth solutions, fund services, risk & resilience services. Our holistic approach ensures we cover all aspects of family governance and family constitutions from end-to-end. Headquartered in Hong Kong and Singapore, Raffles Family Office is also incorporated in Taipei, Shanghai, Beijing and Bangkok.

At RFO, we are people first – people who can think beyond labels. We are one dynamic and entrepreneurial team that values fun, respect and solidarity – just like a family. We are committed to fostering a workplace that nurtures a diverse yet inclusive corporate culture that supports professional growth. We believe that this will enable us to create true values and deliver better support for our clients.

Primary Responsibilities

• Manage complex and frequently changing calendars, ensuring efficient scheduling and resolution of meeting conflicts.
• Coordinate and organize meetings, including preparing materials, arranging logistics, and handling follow-ups.
• Arrange comprehensive travel plans — flights, hotels, ground transportation, and itineraries.
• Process and track expense claims accurately and promptly.
• Liaise professionally with internal teams and external partners on behalf of the executives.
• Handle calls, correspondence, and other administrative tasks with discretion and efficiency.
• Provide event support when needed and other ad hoc assignments as requested

Requirements

• Minimum 5 years of administrative or executive assistant experience, including at least 3 years supporting two or more C-suite executives.
• Strong organizational and multitasking skills with keen attention to detail.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office Suite and calendar management tools.
• Fluent in English, Cantonese, and Mandarin (both written and spoken).
• Discreet, reliable, and able to perform effectively in a fast-paced, dynamic environment.

Your application will go through internal screening. Only shortlisted candidates will be contacted for further discussion. All personal data collected will be kept strictly confidential for recruitment purpose only.