Assistant to Education Business Development Manager

Company Overview:
At Academic Asia, we are dedicated to providing exceptional guidance for premier education opportunities. As a leader in UK boarding school placements in Hong Kong, we are celebrating 45 years of success and embarking on an exciting growth journey. To support this expansion, we are seeking a highly organised and proactive Assistant to the Education Business Development Manager to provide administrative and secretarial support, ensuring smooth operations within the Education Department.

Key Responsibilities:

Administrative Support:

• Provide full-spectrum secretarial and administrative support to the Education Business Development Manager (EBDM) and other team members.
• Manage calendars, schedule meetings, appointments, and conference calls efficiently.
• Prepare meeting materials, reports, and presentations.
• Handle business correspondence in both English and Chinese.
• Maintain proper filing systems and manage confidential information with discretion.

Coordination and Communication:

• Liaise with internal departments and external parties to ensure smooth communication and workflow.
• Coordinate travel arrangements, including itineraries, bookings, and expense claims.
• Assist in organizing events, conferences, and other business-related activities.

Education Department Operations:

• Schedule and manage lesson bookings for students and tutors, ensuring accuracy and timeliness.
• Answer parents’ enquiries and recommend suitable courses and tutors.
• Support program logistics, such as preparing materials and monitoring attendance.
• Liaise with tutors, parents, and the Education Department to resolve booking inquiries and maintain client satisfaction.

Other:

• Perform ad hoc duties as assigned to support the education department’s growth and success.
• Be available to reply to urgent messages after working hours occasionally.

Requirements:

• Language Skills: Fluent in English, Cantonese, and Mandarin.

• Organisational Skills: Strong attention to detail and the ability to manage multiple tasks efficiently.

• Technical Proficiency: Proficiency in Microsoft Office (Excel, Word) and scheduling tools; experience with CRM systems is a plus.

• Interpersonal Skills: Excellent communication and interpersonal abilities to engage with clients, team members, and external parties effectively.

• Industry Knowledge: Prior experience in education, customer service, or administration is preferred but not required. Knowledge of the UK school system and examinations is an advantage.

• Flexibility: Willing to work on weekends and respond to urgent inquiries outside of regular working hours.

What We Offer:

• A dynamic, fast-paced environment with opportunities for growth.
• The chance to work with a highly respected leader in the education consulting industry.
• Competitive remuneration and benefits package.

If you are a proactive and detail-oriented professional passionate about education and client success, we encourage you to apply for this exciting opportunity!