Executive Assistant (VI20250601)

Job Summary

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our Regional Business Director. The ideal candidate will be a strategic partner, assisting in operational improvements, data-driven reporting, and managing administrative tasks efficiently. This role requires strong analytical skills, attention to detail, and the ability to handle confidential matters with discretion.

Key Responsibilities

• Manage and prioritize emails, calls, and correspondence on behalf of senior leadership.
• Represent executives in meetings, take detailed notes, and ensure follow-ups are executed.
• Handle confidential and sensitive information with professionalism and discretion.
• Consolidate, analyze, and present financial and operational reports.
• Prepare executive summaries, dashboards, and actionable insights for leadership.
• Track key performance metrics and ensure timely reporting.
• Identify inefficiencies in workflows and propose data-backed improvements.
• Assist in implementing new processes to enhance productivity.
• Support special projects and initiatives as needed.

Qualifications & Requirements

• 5+ years of experience as an Personal/ Executive Assistant, preferably in finance, banking, or a related industry.
• Proficiency in Microsoft Excel and PowerPoint.
• Analytical mindset with the ability to interpret financial and operational data.
• Exceptional communication skills in English and Mandarin/Cantonese (written and verbal).
• High level of professionalism, discretion, and adaptability in a dynamic environment.
• Proactive, detail-oriented, and able to manage multiple priorities efficiently.