Office Assistant (Ref. 251217014)

Duties

The appointee will be required to:

(a)  provide counter services and handle students’ enquiries;

(b)  assist in receiving and dispatching mails and documents within and outside the campus;

(c)  provide clerical and logistic support to scholarly events and departmental activities;

(d)  provide support for various office matters, including but not limited to the following:
-    photocopying and printing services;
-    managing photocopy rooms, meeting rooms, pantries, the receiving and dispatch room, and the storeroom; 
-    distributing study materials; 
-    maintaining notice boards; 
-    offering tea and refreshment services; 
-    taking photographs; 
-    tracking and ordering office supplies; 
-    liaising with different parties for the arrangements of facility maintenance work; and 
-    compiling statistical and inventory records, etc.

(e)  perform manual labour tasks, such as moving small furniture, computing equipment and distilled water bottles; and

(f)   perform any other duties as assigned by the Head of Unit or his/her delegates.

Qualifications

Applicants should:

(a)  have Form Three or above standard;

(b)  have some knowledge of computer applications, e.g. MS Office;

(c)  have good interpersonal, communication and problem solving skills;

(d)  be pleasant, hardworking, responsible, co-operative, self-motivated and willing to work outside normal office hours as deemed necessary; and

(e)  have a basic command of spoken and written English and Chinese.

Applicants who have responded to the previous advertisement need not re-apply.

Conditions of Service

A highly competitive remuneration package will be offered.  Initial appointment will be on a fixed-term gratuity-bearing contract.  Re-engagement thereafter is subject to mutual agreement.

Application

Please submit an application through PolyU’s career website (https://jobs.polyu.edu.hk/general). Consideration of applications will commence on 31 December 2025 until the position is filled. The University’s Personal Information Collection Statement for recruitment can be found at https://www.polyu.edu.hk/hro/careers/pics_for_recruitment/.

PolyU is an equal opportunity employer, dedicated to fostering an environment that embraces diversity and demonstrates inclusion of people from all backgrounds, cultures, identities and experiences where all members of the University are treated with fairness, dignity and respect.  To learn more about the University’s “Statement on Equal Opportunities, Diversity, and Inclusion”, please visit our website athttps://www.polyu.edu.hk/hro/equal_opportunities_diversity_and_inclusion/.