Expressions of Interest Supply Administrative Positions - All ESF Schools

Job Description

Current Live Openings:

ESF is now inviting candidates to register their interest for the following administrative positions.

• Supply Administrator
• Supply Accounting Officer
• Supply Receptionist
• Supply Secretary

If you are eager to learn more about any similar opportunities in one of our schools, we recommend that you apply to be kept up to date with the latest openings!

Alternatively, you may explore our current openings for Support Staff at ESF by clicking here: Live Current Openings.

Brief Overview
As a supply administrator, you will be responsible for assisting the office team administrative duties across a range of roles. You will majorly be responsible for maintaining data  and ensuring all systems within your assigned role are up to date with the relevant information. You will also be tasked with the handling of general day to day duties within the office to help the team. Finally, you will also be responsible for any other tasks assigned to you by your supervisor/manager as deemed appropriate. 

Key Responsibilities

• Secretarial and administrative duties.
• Maintaining up to date details in systems and databases
• Support the reception with visitor enquiries and answer the phone
• Covering essential duties within the general office team during staff absences
• Handle day-to-day accounts payable operations
• Verify data and process claims and reimbursement
• Ensure compliance with policies and procedures

Requirements

• Relevant experience in administrative / accounting / reception roles
• Competent PC skills, with proficiency in MS Excel, MS Word, and Google docs/sheets/forms/slides
• Excellent interpersonal, communication and organisational skills
• Ability to be flexible, prioritise workload, work independently and use initiative
• A friendly manner in relation to staff and students is essential
• To adapt to changing situations and keen to learn new skills
• Fluent English, Cantonese and Mandarin would be an advantage
• Previous experience in a school would be an advantage

Application Process:

Applicants have two options:

Express your interest in this job category across all schools by clicking “Apply Now” below.

Apply to a specific school opening via Live Current Openings.

Thank you for considering our schools as your employer choice. We look forward to reviewing your application!

Note: This is an Expressions of Interest role, meaning you are indicating your interest for the position for the following academic year (25/26) and there may not be any immediate vacancies available.

Applicants must be a permanent Hong Kong resident or possess a valid visa to work in Hong Kong.

Applications will be reviewed on a rolling basis and offers may be extended prior to the job closing date.

By applying for this position, your application may be considered for other opportunities (senior-level roles, head of department, etc.) within ESF.

ESF is an Equal Opportunities Employer

The English Schools Foundation (ESF) is fully committed to providing equal employment opportunities. ESF will not discriminate on the basis of age, race, colour, gender, marital status, sexual orientation, gender identity, pregnancy, national origin, religion, veteran status, physical or mental disability, genetic information, creed, citizenship or any other status protected by local laws or regulations.

Personal data provided by job applicants will be used strictly in accordance with the ESF's Personal Data Policy, a copy of which will be provided upon request.

ESF is dedicated to ensuring the safety and well-being of all students in our care and expects all applicants to uphold this commitment. We adhere to rigorous recruitment practices, with all appointments contingent upon an interview, identity verification, criminal background checks (including ICPC, SCRC, and other international background checks as appropriate), assessment of social media presence, and positive references.

In accordance with the Keeping Children Safe in Education (KCSIE) 2025 guidelines, ESF may perform online checks for all shortlisted candidates prior to the interview.

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