Administrative Assistant / Officer

Key Job Duties 

Responsible for all administrative tasks related to the office, HR, and other departments including leave approvals and input, updating attendance records etc.

Support on logistics for rehearsals, concerts, workshops, and outreach events including visa applications

Manage scheduling, bookings, and venue arrangements for the office and projects

Maintain accurate records and databases (e.g., student registrations, donor lists etc.)

Oversee the preparation of reports, meeting minutes, and correspondence

Handle general office duties including maintaining filing order, ordering supplies, and answering inquiries

Liaise with vendors for IT & other equipment maintenance

In charge of the recruitment process, schedule, and management of volunteers and interns

Maintain volunteer / intern records and communicate assignments

Work with the Accounts department on petty cash flow management

Assist in personal matters of the Artistic Director and any duties as requested by her

Requirements

Diploma or above in Business Administration, Arts Management, or related field

3+ years of relevant experience preferred

Responsible with strong organizational and multitasking skills

Detail-minded, responsible, proactive and able to work independently

Good team player with effective communication and interpersonal skills

Proficiency in Microsoft office (Word and Excel) and Chinese Word Processing

Passion for music and education is highly desirable

Ability to work occasional evenings and weekends for events

Fluent in Cantonese and English, Proficient in Mandarin preferred

Immediate available is highly preferred