Head of Administration (Including IT Department)

Job Summary

As the Head of Administration (Including IT Department), you will play a critical role in ensuring the smooth functioning of our organization's administrative operations and managing our information technology infrastructure. This is a leadership position that requires both technical expertise and strong management abilities. This role will report to Executive Director.

Job Descriptions (including but not limited to the following)

1. Team Management:
   • Lead and mentor a team of IT professionals and administrative staff, fostering a collaborative and high-performing work environment.
   • Set clear goals, provide regular feedback, and promote professional development opportunities for team members.
   • Ensure compliance with relevant legal and regulatory requirements related to office administration and IT.
2. Office Administration:
   • Oversee the day-to-day administrative operations of the organization, including office management, vendor management, space planning, renovation, office insurance,procurement practice, and fixed asset management...etc
   • Develop and implement administrative policies and procedures to improve efficiency and effectiveness. 
   • Manage and monitor budgets related to office administration, ensuring cost-effective practices.
   • Supervise administrative staff and provide guidance, support, and performance evaluations.
3. Information Technology:
   • Develop and execute the organization's IT strategy in alignment with the overall goals and objectives.
   • Oversee the implementation, maintenance, and security of the organization's IT infrastructure, hardware, and software systems.
   • Ensure the availability and reliability of IT systems, including network infrastructure, servers, databases, and user support services.
   • Evaluate and recommend new technologies to enhance operational efficiency and support the organization's mission.
4. Any other tasks assigned by Executive Director

 Qualification

• Bachelor's degree in Business Administration, Information Technology, or a related field, a Master's degree is a plus;
• At least 15 years’ experience, with 5 years on senior management level;
• Problem-Solving Expertise: Understand the challenges and pain points within administrative functions, bringing professional experience to deliver effective solutions.
• Solid experience in both Office administration and IT management, preferably in the nonprofit/public sector or a similar environment;
• Strong knowledge and understanding of office administrative functions, including office management, procurement, and budgeting;
• Demonstrated experience in developing and implementing IT strategies and managing IT projects;
• Excellent leadership and team management skills, with a track record of building and motivating high-performing teams;
• Strong analytical and problem-solving abilities, with a focus on finding innovative solutions;
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with colleagues at all levels;
• Knowledge of relevant legal and regulatory requirements in the administration and IT domains;
• Ability to work under pressure, prioritize tasks, and meet deadlines.
• Good command of written and spoken English and Chinese (Cantonese and conversant Mandarin).

Our retirement age is 60.  Interested parties please via one of the following recruitment channels, sending your resume (including present and expected salary) with applied position and reference code attention to Human Resources Division :

• By mail to Christian Action, 5/F, 55 Clear Water Bay Road, Choi Wan (2) Estate, Kowloon ; OR
• By fax to 2382 8872 ; OR
• By email to hrmgr @christian-action.org.hk

All personal data provided will be kept confidential and used for recruitment purposes only. Applicants who are not contacted within six weeks may consider their applications unsuccessful.  The Organization will retain their applications for a maximum period of twelve months and may refer suitable applicants to other vacancies within the Organization.