Temporary Governance and Administration Officer (6 months)

Responsibilities:

• Perform secretarial duties of the Council, Committees and the Association, including organizing meetings, editing and compilation of briefing materials, documentation and papers for meetings, drafting reports and taking minutes etc.

• Handle company secretarial matters and correspondence

• Provide administrative support to the Director General’s Office, including the senior management team (SMT) meetings, cross-unit administration support, and internal/external communications support.

• Handle ad hoc task as needed.

Requirements:

• A recognized degree in Business Management or a related field, and completion of a recognized Company Secretary or Corporate Governance course or certification.

• Minimum 5 years of administrative and secretarial work experience, preferably in INGO/NGO setting and with company secretary experience

• Strong organization, presentation, interpersonal and communication skills.

• Competent in accuracy and due process, and work under pressure with tight deadlines

• Preparedness to work flexible hours, including weekends, as required

• Excellent language skills, in both spoken and written English and Chinese.

• Proficient in computer applications

• Identification with Oxfam’s mission and vision is a must.

Closing date for application: 2 May 2025

You are invited to send your application letter, curriculum vitae with your current and expected salary and date of availability to Human Resources Manager by email to hr@oxfam.org.hk.

At Oxfam Hong Kong, our culture is shaped by our values, which reinforce what we care about and how we do things. Our five core values are: Justice, Empowerment, Inclusiveness, Accountability and Innovation. Learn more about Oxfam Hong Kong here: https://www.oxfam.org.hk.

Oxfam is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. Note: All offers of employment will be subject to satisfactory references and may be subject to appropriate screening checks, which can include criminal records and terrorism finance checks.

(Data collected will only be used to process job applications. Applicants who are not invited for an interview within six weeks from the closing date can assume that their application was unsuccessful. All related information will be kept up to 12 months and all personal data will be destroyed afterwards.)

Oxfam Hong Kong is an equal opportunities employer.