OPERATIONS AND PROCUREMENT COORDINATOR

The German Swiss International School (GSIS) is one of Hong Kong's leading international schools providing quality, holistic education to a multinational student body of approximately 1300 students and 240 faculty and staff. The school is organised into two Streams, German and English leading to qualifications in the German International Abitur and I/GCSE & IBDP respectively. We are inviting applications for the following position commencing in August.

About the role

We are looking to recruit a team player who will assist in coordinating and supporting all after-school activities for the students that take place after the end of school during the week as well as during school holidays such as Summer and Winter holidays at both the Peak and Pok Fu Lam Campus. The successful candidate will be supporting the Operation and Programme Manager in evaluating suppliers, products, and services, negotiating contracts, and ensuring that approved purchases are cost-efficient and of high quality. 

Duties and responsibilities 

ECA/AA/Camps

• Assisting with the organization of the after-school activities programme as well as holiday camps in cooperation with the Operations and Programme Manager and Kindergarten, Primary Management

• Assisting with the booking system and ensuring up to date information, maintaining database

• Coordination and administrative handling of all sport tournaments/friendlies and Sport ECA related matters and camps

• Support the teachers in administrative arrangements for internal and external fixtures, tournaments and competitions

PROCUREMENT

• Overseeing plans for purchase of equipment/ service and supplies

• Following and enforcing School’s procurement procedure and support Operations Director in creating a procurement policy

• Managing procurement process, assist in compiling quotation and tender documents, manage communication with tenderers, oversee tender administration

• Reviewing, comparing and analysing and approving products and services to be purchased

• Maintaining inventories and accurate purchase as well as pricing records

• Maintaining and updating supplier information & maintaining good supplier relations & negotiating contracts

• Researching and evaluating prospective suppliers, preparing budget, cost analyses and reports

• Liaising with end user to draw up product specification

Requirements 

• Diploma or bachelor’s degree holder

• At least 2 years’ experience in an administrative role 

• An analytical, problem-solving personality with the ability to negotiate and build relationships with vendors 

• Experience with data entry, database management, and reporting and compliance

• Experience working in travel management would be an advantage 

• Fluency in English

• Team spirit, self-motivated and proactive working style 

• Previous work experience within a school environment would be beneficial

What we offer

GSIS offers benefits such as competitive salary, medical health insurance, 20 days’ annual leave, in-house cafeteria and 13th month salary payment. Staff bus transportation is provided between Central and the Peak Campus, subject to availability. We welcome candidates who show a commitment to continuous professional development and are willing to contribute to wider school activities.

How to apply

If you are interested in joining our team, please apply via the GSIS online recruitment portal (https://www.gsis.edu.hk/careers/job-openings/) to the Director of Human Resources. Further information on the school, its facilities and programmes are available on the school’s website https://www.gsis.edu.hk/. Applicants not invited for an interview after four weeks may consider their applications unsuccessful.  Personal data collected will be used for recruitment purposes only. 

GSIS is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. Full background checks will be conducted to safeguard all student at GSIS.

All applications applied through our system will be delivered directly to the advertiser and privacy of personal data of the applicant will be ensured with security.