Japanese-speaking Executive Assistant

Key Responsibilities:

1. Translation & Interpretation Support

   • morning briefings and monthly internal meetings.

   • Provide interpretation and translation for various internal communications and documents.

2. Approval Workflow (Ringi) Management

   • Manage internal approval processes, including system administration and account updates.

3. Expatriate Support

   • Manage housing contracts, travel expense claims, and other reimbursements.

   • Coordinate expatriate assignments, returns, and temporary home visits.

4. Management Assistance

   • Formulate and execute strategic business initiatives to support the achievement of organizational objectives.

   • Collaborate with the General Manager to lead cross-functional teams, ensuring strategic alignment and effective implementation of operational plans.

   • Prepare monthly and annual reports and presentation materials.

   • Support executive document reviews and approvals.

5. Company Secretarial Support

   • Handle annual returns, board meeting materials, and director changes.

   • Maintain company records and ensure compliance with statutory requirements.

6. Audit Coordination

   • Assist with financial audits and documentation submission.

7. Other Administrative Duties

   • Review company profile documents quarterly.

   • Participate in business process improvement projects.

Requirements:

• Bachelor’s degree in Business Administration, translation, Japanese or related field.

• 3 years + experience in secretarial support and administrative coordination

• Proficiency in Japanese required

• Strong organizational and communication skills.

• Proficiency in Microsoft Office

• Proficiency in English and Mandarin preferred.

Benefit:

• Double Pay

• Performance Bonus

• 5 working days per week

• Group Medical Insurance

We are an equal opportunity employer dedicated to upholding principles of equality, ethics, inclusivity, diversity, and transparency. All personal data submitted in the "Application for Employment" will be handled with the utmost confidentiality and used solely by the Company to evaluate your suitability for the position applied for. Additionally, this information may serve as a basis for determining preliminary remuneration and benefits if you are selected for the role. Applicants who do not receive communication within eight weeks should consider their application unsuccessful. Information provided for employment purposes may be shared with other departments within the Company for further evaluation.