Sale Coordinator

Bonhams is looking for a Sale Coordinator to join us based in Hong Kong.

About Bonhams
Bonhams is a global auction house with an 18th century heritage poised for transformative change. Our global operations are based in London, Paris, New York, Los Angeles and Hong Kong, and we sell in over 60 categories, including motor cars, Asian Art, paintings, jewellery, and entertainment memorabilia.

About the Department
Our employees are passionate about their work, and we pride ourselves on our unique approach that aims to make every client feel important. We are looking for sales coordinator to join our team.

We are a growing department, with demanding clients and presence in the market.

Key Tasks & Responsibilities

As a Sale Coordinator:

• You will be the department’s experienced user of the Auction Management System.
• You will be responsible for managing clients and their property throughout the sale cycle, including receipting property into the system, generating and issuing consignment contracts, requesting and uploading client details and payment management.
• You will be the Department’s primary contact for a range of external stakeholders ranging from our clients to restorers and suppliers, escalating to your Specialists when required.
• You will help co-ordinate the movement of property throughout the sale cycle, working with regional offices, Shipping, Operations & Photography to ensure efficient and compliant stock transfer.
• You will work with Client Services, Operations and Shipping to support clients with after sale enquiries, including the resolution of payments and arranging shipping quotes for both purchased and unsold lots.
• You will support your Department with preparing valuations, condition reports and condition photography as required.
• As an important part of the Department, you will also support on many day to day auction activities and ensure the Department has all it needs to run smoothly and effectively. Tasks will include responding to client enquiries pre and post sale, bidding and event management.
• Support your department colleagues in travel booking and management.

Required Skills

• Strong time management and organisational ability
• Excellent communication in all modes with both internal and external stakeholders
• Ability to manage workflow and priorities in a fast-moving environment
• A flexible approach and a willingness to support Departments and teams outside of your core responsibilities
• At least 2-3 year of experience in an sales administrative position is required (not necessarily from an auction background)
• Data input and validation experience

If you wish to apply, please send your CV and cover letter.

We thank you for your interest in this position but please note that we will only contact candidates chosen for further consideration.

Bonhams is an equal opportunity employer. As part of our commitment to fight for equality, we work to ensure a fair and consistent interview process. We celebrate diversity and we are committed to an inclusive work environment.