Executive Assistant / Executive Secretary

Executive Assistant / Executive Secretary

Internal Reference: R076-250716-003

Recruiting Entity: RA49 Licensed Corporation

Recruiting Position: Executive Assistant / Executive Secretary

Level: Middle Level

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I. Company Background:

Our client is an SFC-licensed corporation for Type 4 (Advising on Securities) and Type 9 (Asset Management) regulated activities. It will leverage its existing and prospective client relationships to drive these new ventures.

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II. Key Responsibilities:

1. Provide comprehensive administrative support to senior management, including Document preparation and maintenance, calendar management and appointment scheduling, handling correspondence (emails, calls, letters) with timely responses etc;
2. Maintain organized filing systems for easy document retrieval and information management;
3. 3Review, proofread, and edit documents prepared for senior management;
4. Serve as liaison between internal teams and external partners to ensure clear, professional communication;
5. Support financial administration, including banking tasks and basic bookkeeping;
6. Assist with meetings by preparing materials, recording minute, tracking action items;
7. Maintain strict confidentiality regarding all business and personal matters;
8. Perform other general administrative duties as required.

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III. Requirements:

1. University graduates in any discipline;
2. Minimum 3 years of relevant experience;
3. Strong communication and interpersonal skills, well organized and detail-minded;
4. Able to work independently in a small team;
5. Reliable, helpful, self-motivated with pleasant personality;
6. Able to handle multi-tasks with strong sense of responsibility;
7. Proficient in Microsoft Office including MS Word, Excel and PowerPoint; Chinese Word Processing and Outlook;
8. Excellent command of spoken and written English and Chinese, including Putonghua.

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V. Remuneration Package:

• Package based on experiences and qualifications;
• Discretionary bonus based on business performance;
• 5 days a week, with annual leave;
• Office in Admiralty.

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VI. How to Apply:

Please send your latest CV with (1) Expected Salary; and (2) Availability to recruit@complianceone.hk, please quote the reference: R076-250716-003

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Thank you!

Tiffany Chan

Recruitment Officer

ComplianceOne Consulting Limited

www.ComplianceOne.HK