Office Manager

Office Operations & Facilities Management

• Oversee and coordinate all aspects of office administration, including supervising administrative and cleaning staff.
• Ensure the office environment is professional, well-maintained, and compliant with health, safety, and regulatory standards.
• Manage office supplies, equipment, and inventory to ensure optimal stock levels and cost efficiency.
• Maintain strong relationships with vendors, including building management and service providers (e.g., cleaning, pest control, maintenance).

Compliance, Risk & Health and Safety

• Develop, implement, and maintain office policies and procedures to ensure operational efficiency and compliance.
• Manage office insurance policies, including public liability coverage, and ensure documentation is current.
• Support business continuity planning (BCP) by maintaining and updating the emergency call tree and related protocols.
• Collaborate with the finance team to monitor office-related expenses.

Travel & Expense Management

• Coordinate travel and accommodation arrangements for staff, ensuring compliance with internal policies.
• Manage large-scale bookings and corporate travel logistics in partnership with the finance team.
• Maintain accurate records of travel and expense reports for auditing and reconciliation purposes.

Employee Engagement

• Plan and coordinate internal and external events, including staff functions, training sessions, and client hospitality activities.
• Coordinate company-wide initiatives, such as town halls, offsite meetings, and team-building events.
• Support employee experience initiatives focusing on enhancing workplace culture, engagement, and retention, including feedback programs, recognition efforts, and wellness activities.

Skills and Competencies:

• A recognized degree or equivalent
• 3–5 years of office management experience, ideally within the financial or professional services sector.
• Exceptional organizational and time-management skills, with the ability to manage multiple priorities independently.
• Strong communication skills, both written and verbal, with confidence in engaging stakeholders at all levels.
• Proficiency in Microsoft Office 365 (Word, Excel, Outlook, Teams).
• High level of integrity, discretion and professionalism.
• Proactive, solutions-oriented mindset with a strong sense of accountability.
• Collaborative team player with a positive attitude and willingness to support broader business initiatives.
• Fluency in English and Cantonese is required; Mandarin proficiency is an advantage.

Why Join Us?

• Join a dynamic and collaborative team within a respected financial services firm.
• Opportunity to shape and enhance the workplace experience for a growing organization.
• Enjoy a competitive compensation package, professional development opportunities, and a supportive work culture.