Office Administrator (Renewable Contractor) , Immediately Available preferred

Who we are
About BBPOS

BBPOS is one of the world leaders in payment devices and the inventors of mPOS technology.  BBPOS products are used by large retailers and leading online platforms across multiple industries.  BBPOS is engaged in the business of manufacturing and supplying mobile and smart point-of-sale hardware, and the underlying software and infrastructure to deploy, manage and monitor those devices.  BBPOS is now part of Stripe’s Terminal business since the acquisition in March 2022.

About the team

Post acquisition, the BBPOS development team is now an extension of the Stripe Terminal team.  Stripe Terminal helps Stripe users extend their online presence into the physical world. The Terminal team’s mission is to make it as easy for businesses to accept in-person payments as the Stripe API has done for online payments. With Terminal, businesses can unlock in-person payments use cases that are right for their business model—whether it’s creating a flagship retail experience, extending their website to a pop-up store, or enabling a mobile point-of-sale at their next event.

Stripe is a financial infrastructure platform for businesses. Millions of companies—from the world’s largest enterprises to the most ambitious startups—use Stripe to accept payments, grow their revenue, and accelerate new business opportunities.

We are seeking a detail-oriented and proactive receptionist to support our corporate admin team. The ideal candidate will have excellent organizational skills, accountability, a strong ability to multitask, and a passion for this role.

Responsibilities:

• Provide general receptionist and administrative supports to ensure smooth office operations
• Greet and welcome visitors in a professional, friendly manner and direct them to the appropriate personnel or meeting rooms
• Answer, screen, and forward incoming phone calls; take and relay messages accurately and promptly
• Manage the reception area to ensure it is tidy, presentable, and equipped with all necessary supplies
• Respond promptly incoming and outgoing mail, courier packages, and deliveries
• Maintain visitor logs and prepare visitor badges according to company security protocols
• Coordinate meeting room bookings and assist with meeting room set-ups as required
• Maintain office supply inventory, managing procurement processes, and liaising with suppliers for timely and cost-effective sourcing
• Assist with basic administrative tasks, such as data entry, filing, photocopying, scanning, and ordering office supplies
• Perform procurement of office supplies such as snacks, drinks etc. and make sure timely submission of invoices and procurement requests
• Collaborate closely with HK, Taiwan and China Office Admin Team
• Assist in ad hoc clerical functions for projects as required

Requirements:

• Diploma or equivalent
• 5+ years' hands-on experience in comprehensive receptionist and office supports
• Strong administrative and organizational skills with a proactive and service-oriented mindset
• High attention to detail and accuracy in handling documents and administrative processes
• Ability to multitask and prioritize workload effectively in a fast-paced environment
• Proficient in PC skills, including MS Windows and MS Office applications
• Good command of English, Cantonese, and Putonghua
• Immediate availability is highly preferred