Officer, Cost Control & Administration

HK Express is Hong Kong’s first and only low-cost carrier, always offering great value, affordable fares on one of the youngest and most modern aircraft fleets in the world.

Like you, and just like many people across Asia, we love to travel and discover new places across the world’s most diverse and dynamic region; and at HK Express, we’re opening up new travel experiences that inspire and invigorate millions of people across the region we’re proud to call home.  Everything we do is focused on encouraging the spirit of adventure. Our routes provide the inspiration and spontaneity to try somewhere new, disrupting monotonous modern life. As we continue to open up new routes, often in secondary and emerging destinations, our passengers will gain access to an incredible range of places, exploring hidden gems and experiencing local cultures.

We have a diverse and vibrant team that embodies the adventurous spirit of our customers, and loves to travel too. Join us in this journey to make your career even more fulfilling and rewarding.

Role Purpose

Invoice Handling

• Closely work with all sections in carrying out daily coordination and communication on invoice verification issues
• As bookkeeper to maintain and modify invoice recording system for invoice/payment traceability, ensure accuracy of data input for cost analysis purpose
• Closely monitor budget approval status and to submit invoice in finance systems
• Coordinate with vendors and finance on credits usage application and maintaining a proper record for tracking
• Constantly review workflow of invoice process and identify issues for workflow improvement
• Monitor invoice expenditure and report any potential overbudgeted items through daily invoice handling
• Be the focal point to communicate with finance for payment arrangement to ensure payment is settled before due date
• Coordinate with internal and external parties to deal with disputable invoice until invoice being settled
• Maintain proper record on department generated revenue items
• Assist in annual budget preparation and cost analysis
• Support in admin duties when needed
• Perform other ad-hoc project as assigned by management

Administration

• Provide general secretarial and administrative support to the Department
• Coordinate with the facility team in reporting and arranging department facilities maintenance with various internal and external parties
• Act as training administrator in coordinating training needs from colleagues, arranging trainings for new joiners of the department, liaison with vendors on training arrangement, preparing budget application submission and update staff training record profile in system
• Act as duty travel administer in collecting departmental duty travel needs and prepare duty travel budget application submission
• Verify colleagues submitted duty travel related receipts for claimable items and assist in reimbursement submission
• Support in daily invoice handling and book-keeping
• Responsible in orgainising department's events
• Perform other ad-hoc project as assigned by management

The Ideal Candidate

• Higher Diploma or above in Business Administration or related discipline
• Candidates with experience in admin, invoice handling, and training arrangement are preferred, with knowledge of aircraft-related maintenance costs being advantageous
• Attention to details and well organized
• Proactive, highly self-motivated with a positive attitude
• A good team player and willing to develop cooperative relationships with different parties
• Good command of written and spoken English & Chinese
• Good at MS Office Application
• Willing to support on different projects
• Fresh graduate will also be considered

Your Future Work Life

• Fly anywhere we fly for free with your friends and family to explore the world
• Open office to collaborate, connect and share great ideas
• Energetic and multicultural teammates from up to 50 nationalities!
• Company-organized shuttle buses connecting the workplace with major locations in the HK Island, Kowloon and N.T.