Office Administrator

Office Administrator, Hong Kong

About Us:

Founded in 2009, Media OutReach Newswire is Asia Pacific’s first global newswire, with offices across the region, and a solid reputation for maximizing media visibility for corporations, government bodies and communications agencies.

As a total communications solutions provider, we leverage new technologies to redefine press release distribution. We deliver multimedia, multi-language releases directly to journalists, help build media relations, and provide reporting with pioneering data insight and Campaign Intelligence.

Joining Media OutReach Newswire, you can look forward to a supportive environment and ample room to grow your potential and achieve career success. If you want to be well-compensated, have a clear career path and make a positive impact, we are the company for you.

About the Role:

We are looking for a highly organized and proactive Office Administrator to provide comprehensive support to our senior executives and business team. The ideal candidate will be a master of multitasking who thrives in a fast-paced environment, leveraging exceptional communication and problem-solving skills to enhance team efficiency and operational flow.

Responsibilities

• Manage calendars for senior executives, proactively scheduling meetings, appointments, and conference calls.
• Prepare and distribute meeting agendas, documents, and presentations, ensuring all materials are accurate and available in a timely manner.
• Coordinate end-to-end travel arrangements for staff.
• Oversee daily office operations, including the management of office supplies, stationery, and equipment inventory.
• Serve as the main liaison with vendors for office maintenance, repairs, and security systems.
• Establish and maintain a streamlined filing system (both physical and digital) for easy retrieval of documents and records.
• Manage the procurement process for office goods and services, ensuring cost-effectiveness.
• Provide crucial support to the Finance Department with monthly routines.
• Flexibly undertake additional administrative tasks and special projects as assigned.

About You

• Degree and proven experience in an Office Administration or similar role.
• Outstanding organizational skills and ability to prioritize under pressure.
• Excellent communicator; fluent in English, Cantonese, and Putonghua.
• Proficient writing skills in English, Simplified and Traditional Chinese.
• Detail-oriented problem-solver with a high degree of discretion.
• ·Adaptable team player who thrives in a dynamic environment.
• Proficiency in MS Office (Word, Excel, PowerPoint).

Compensation and Benefits:

• Competitive Salary.
• Performance-based annual bonus.
• 5-day work week, birthday leave.
• Life Insurance, Dental and Medical Benefits.

Please note that only candidates selected for an interview will be contacted. All applicant data will be held confidentially and used exclusively for the recruitment process.

For more information about us, please visit www.media-outreach.com.