Head of Administration

Job Specification: 

We are seeking an experienced Head of Administration to oversee the operational, financial, and compliance functions of our government-funded robotics incubation centre. As a key leader, you will: 

• Ensure smooth day-to-day operations of the centre, including facilities, procurement, and HR administration. 

• Manage government funding compliance, including reporting, audits, and policy adherence. 

• Liaise with university administration to align with institutional policies and procedures. 

• Oversee financial management, including budgeting, expense tracking, and grant utilization. 

• Develop and implement administrative policies to improve efficiency and compliance. 

• Support research and incubation projects by coordinating resources, partnerships, and documentation. 

Requirements: 

• 5+ years of administrative leadership experience, preferably in a government-funded research/incubation centre, university, or tech organization. 

• Strong knowledge of government funding policies (e.g., grant management, reporting requirements). 

• Experience working with university administration (e.g., research offices, finance departments). 

• Excellent organizational and problem-solving skills, with the ability to manage multiple priorities. 

• Financial acumen (budgeting, procurement, compliance). 

• Strong communication skills to liaise with government agencies, university stakeholders, and industry partners. 

Preferred Qualifications: 

• Background in robotics, engineering, or tech-related fields. 

• Familiarity with intellectual property (IP) and tech transfer processes. 

• Experience in startup incubation or innovation hubs.