Associate College Secretary

Associate College Secretary

College Office

Responsibilities

• Assist the Secretary for secretarial work and manage administrative work for Board of Governors (BoG) and its University Development Committee, College Council, and administer relevant specific projects as needed;
• Ensure compliance with legal and regulatory requirements;
• Assist in development and review of the College’s Strategic Plan; Oversee the organization of annual planning retreat;
• Check the draft annual report and plan documents of academic support and administrative units submitted to Senior Management Team (SMT) and BoG;
• Check the draft KPI data report and analyses submitted to SMT and BoG;
• Prepare the operational plans of academic support and administrative units if required;
• Manage centralized registers including regulatory document register, Forms Register;
• Organise occasional ceremonies and events;
• Ensure updating for the related College webpages;
• Perform staff supervision;
• Other duties as assigned if needed.

Requirements

• A master degree or above;
• A minimum of seven years of working experience;
• Chartered Secretary or Chartered Governance Professional;
• Excellent interpersonal skills, self-motivated, meticulous.