Assistant Finance Manager

Key Responsibilities 

Full Set of Accounts Management 

• Manage the school’s full set of accounts, including accounts payable, accounts receivable and general ledger.  

• Prepare accurate and timely monthly, quarterly, and annual financial reports. 

• Ensure compliance with financial regulations, accounting standards, and tax requirements. 

School Fee Overdue Follow-Up 

• Collaborate closely with the cashier to monitor the outstanding fees. 

• Assist in resolving long-overdue payments efficiently. 

Purchase Requisition Review 

• Review and verify purchase requisitions to ensure alignment with the school’s budget and financial policies. 

• Collaborate with relevant departments to ensure cost-effective purchasing decisions. 

• Monitor and track expenses related to purchase requisitions to avoid over-budgeting. 

Data Migration and System Transition 

• Lead and coordinate the migration of financial data to the new accounting system. 

• Provide troubleshooting and support during the implementation of the new system. 

• Develop and implement new processes and workflows to optimize the use of the new system. 

Expense Policy Management 

• Maintain and update the school’s expense policy to ensure it reflects current financial regulations, regularly communicate policy updates to staff and provide clear guidance on compliance. 

• Monitor staff adherence to the expense policy and address any irregularities. 

Financial Compliance and Internal Controls 

• Establish and maintain robust internal controls to safeguard the school’s financial assets. 

• Ensure compliance with all statutory requirements, including audits and tax filings. 

• Monitor and improve financial policies, procedures, and practices. 

Team Collaboration and Reporting 

• Work closely with the school leadership team to provide financial insights for decision-making. 

• Liaise with external auditors, tax authorities, and other stakeholders. 

Other Duties 

• Assist in ad hoc financial projects and other tasks as assigned by school management. 

Requirements 

Education and Qualifications 

• Bachelor’s degree in accounting, Finance, or a related field. 

• Professional certification (e.g., CPA, ACCA, or equivalent) is highly preferred.  

Experience 

• At least 5 years of experience in accounting or financial management.  

• Proven track record of managing a full set of accounts, including budgets, audits, and tax filings. 

• Hands-on experience with data migration and transitioning to new financial systems. 

• Knowledge of local financial regulations and tax laws. 

Technical Skills 

• Proficiency in accounting software and financial management systems. Knowledge of Xero is an advantage.  

• Well versed in Microsoft Office and highly proficient in MS Excel spreadsheet. 

• Familiarity with system implementation and process improvement. 

Language Skills 

• Proficiency in English, Cantonese, and Mandarin 

• Knowledge of Korean is preferable and considered a plus 

Key Competencies 

• Strong analytical and problem-solving skills. 

• Excellent organizational and time-management abilities. 

• High attention to detail and accuracy. 

• Strong communication and interpersonal skills to work with people at all levels and to exert positive influence on stakeholders 

• Ability to work independently and handle multiple responsibilities under tight deadlines. 

• Ability to work well under pressure and set the right priorities 

How to Apply
Please send the application with a cover letter and a full resume that includes your current and expected salaries, as well as your notice period by clicking 'Apply Now'. Applications will be reviewed on a rolling basis and offers may be extended prior to the job closing date.

KIS is fully committed to providing equal employment opportunities and will not discriminate based on age, race, color, gender, marital status, sexual orientation, gender identity, pregnancy, national origin, religion, veteran status, physical or mental disability, genetic information, creed, citizenship, or any other status protected by local laws or regulations.

Personal data provided by job applicants will be treated with strict confidentiality and will be used for recruitment purposes only. Please note that only shortlisted candidates will be invited for interviews. Final employment is subject to pre-employment and child protection checks.

KIS is committed to safeguarding and promoting the welfare of children. We hold ourselves to high standards and undertake rigorous safer recruitment and pre-employment checks, with specific attention to child protection, for all applicants. All applicants must be willing to undergo child protection screening appropriate to the position, including employment history and reference checks, criminal record checks, and identity checks.