Office Administrator

Reporting to the Director of Operations, responsibilities include, but are not limited to:

• Managing incoming phone calls, redirecting, and taking messages as appropriate
• Managing incoming mail and courier packages, distributing internally and to clients as appropriate
• Welcoming and interacting with clients and visitors, and arranging refreshments as appropriate
• Managing meeting room calendars (Outlook)
• Filing documents with Government departments and the bank
• Maintaining stock of supplies, including stationery, and communicating with service providers
• Maintaining order and cleanliness in the office
• Assisting HR and the social committee in arranging special celebrations, staff gatherings and offsite socials

• Supporting the Business Development and Company Secretarial teams by assisting with data capture in the CRM and entity management systems, maintaining accurate data in the pipeline, arranging meetings and external events, and preparing proposals
  
  Skills and attributes

• Good command of spoken Cantonese and English *exceptional communication skills
• Friendly, happy, and highly motivated to help
• Takes full responsibility for tasks at hand and has excellent judgment
• Tidy, organised and pro-active
• Self-reliant, good problem solver, results oriented
• Excellent customer care skills
• Attention to detail
• Ability to prioritise efficiently

• Professional appearance
  
  All staff at Marbury are required to understand and work in the spirit of the Marbury Client Service Charter and the Marbury Business Principles and Values, and:

• help build relationships between clients and Marbury based on trust and value
• represent the organisation externally, as necessary, with regard to Marbury’s business matters
• support a culture of high performance and continuous improvement that values learning and a commitment to quality