Lifestyle Secretary & Administrative Assistant

Job Description

We are seeking an efficient and adaptable Lifestyle Secretary & Administrative Assistant to support our management team. This role will be responsible for organizing dining arrangements, providing administrative support and assisting with various daily tasks.

Key Responsibilities

1. Lifestyle Coordination and Support

Manage daily dining and event arrangements, including meal ordering, restaurant reservations and coordinating takeout services.

2. Administrative Support

• Handle general administrative tasks such as document preparation, data entry and filing.
• Monitor and ensure office supplies and equipment are adequately stocked and functioning.

3. Coordination and Communication

• Act as a liaison between management and external parties, such as vendors, restaurants and service providers.
• Address venue-related issues by coordinating repairs and cleaning services.
• Assist with organizing small-scale events or internal gatherings, ensuring smooth execution.

4. General Assistance

• Provide flexible support for any ad hoc tasks or last-minute requests.
• Work closely with other team members to ensure smooth collaboration and coordination across departments.

Requirements

• Minimum 8+ years of experience as Secretary or Administrative Assistant is preferred.
• Experience in lifestyle coordination and dining arrangements is required.
• Strong organizational skills and attention to detail, with the ability to handle multiple tasks effectively.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and other office tools.
• Excellent communication and interpersonal skills, with the ability to work well with internal and external stakeholders.
• Resourceful and capable of handling unexpected situations with problem-solving skills.
• Responsible, adaptable and able to work in a fast-paced environment.
• Friendly and patient personality with excellent people skills.