Assistant Manager (HKUST Fok Ying Tung Graduate School) (Job ID: 11004)

Job Title:Assistant Manager
Department:HKUST Fok Ying Tung Graduate School
Job ID:11004

Job Posting Details

The HKUST Fok Ying Tung Graduate School (FYTGS) is the university-wide office to oversee the entire administrative scope for postgraduate (PG) education. It partners with academic units and other stakeholders to ensure consistent policy and quality control over all PG programs. This includes coordinating student recruitment and admissions, as well as providing all-round oversight on PG students’ qualifications, graduation, and any other areas related to PG affairs.

Position Overview:
The appointee will provide administrative support to the operation of FYTGS. Responsibilities include: 

• managing all aspects of office administration (e.g HR, finance and space matters; website maintenance etc);
• coordinating review of agreements, preparing reports as well as managing and analyzing PG-related data;
• handling award schemes, grants applications, student admissions and special schemes;
• organizing student recruitment, enrichment activities and events;
• monitoring and assuring adherence to academic requirements, policies and regulations in collaboration with Academic Units;
• supporting various projects and providing secretaryship to task groups;
• working across teams and serving as a liaison person between FYTGS and stakeholders both within and outside the University; and
• coaching and supervising junior staff.

Qualifications:
Applicants for the position of Assistant Manager should have a bachelor’s degree with at least 4 years of relevant experience in local tertiary education institution(s). The appointee should be highly versatile in working in cross-team setting with strong interpersonal, organizational, and problem-solving skills. Excellent command of written and spoken English and Chinese, including Putonghua and strong IT and quantitative skills are essential.  They are also expected to be proactive, solution-focused, and able to multitask and work independently in a dynamic working environment. Working outside regular office hours is sometimes required.  Candidates with substantial experience may be considered for appointment as Manager.

Additional Information:
Shortlisted candidates will be invited for an interview and a written test. (Duration: 2 years, renewable)

(Applicants who have applied previously for the position do not need to re-apply.)

Starting salary will be commensurate with qualifications and experience.  Fringe benefits including annual leave, medical and dental benefits will be provided.  A gratuity will be payable upon successful completion of contract.

Application Procedure
In support of a green work environment, we accept applications submitted online only.  To apply, please complete an online application form through the HKUST Careers website (https://hkustcareers.ust.hk) and return it online to the Human Resources Office on or before Tuesday, 4 November 2025.  Applicants will receive an acknowledgement by email upon successful submission.  We thank applicants for their interest, but advise that only shortlisted candidates will be notified of the result of the application.

(Information provided by applicants will be used for recruitment and other employment-related purposes.  Applicants should read the Personal Information Collection Statement before submission of application.)

HKUST is an equal opportunities employer and is committed to our core values of
inclusiveness, diversity, and respect.