Secretary

Secretary

Job Summary:
We are seeking a highly skilled and proactive Secretary to provide comprehensive administrative and professional support to a Department Head. The ideal candidate will be an adept multitasker with exceptional organizational abilities and a keen eye for detail, capable of thriving in a dynamic and fast-paced environment.

Key Responsibilities:

1.          Deliver administrative support to ensure efficient operation.

2.          Manage complex and dynamic schedules, including prioritizing appointments, coordinating meetings, and handling last-minute changes.

3.          Organize and attend meetings, prepare agendas, document minutes, and facilitate follow-up actions to ensure timely execution of decisions.

4.          Serve as the primary point of contact between internal/external stakeholders, demonstrating professionalism and discretion.

5.          Draft, review, and distribute business correspondence, reports, and presentations; provide accurate translation support as required.

6.          Oversee the processing of business expense claims and reimbursements, maintaining accurate records in line with the company’s policies

7.          Support ad-hoc projects and initiatives, exercising independent judgment and ensuring prompt delivery of outcomes.

Qualifications and Requirements:

1.          Bachelor’s degree in business administration, management, or a related field from a reputable University

2.          A minimum of 3 years of experience in a secretarial or equivalent role, preferably within a sizable organization.

3.          Self-motivated, proactive, and capable of working autonomously while adapting seamlessly to shifting priorities.

4.          Exceptional organizational skills and meticulous attention to detail.

5.          Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

6.          Fluency in English, Cantonese, and Putonghua, both spoken and written.

The information provided will be treated in strict confidence and be used only for consideration of your application for relevant / similar posts within the Group/ Company.