Project Secretary

Leigh & Orange Limited
刊登于5天前

鲗鱼涌
8年工作经验

职位描述

Provide secretariat and personal assistant support to Director as instructed.  Including but not limited to:

  • Schedule and appointment arrangement with daily update
  • Arrange meeting rooms and lunch bookings; including any go-to-meetings set up with IT department
  • Trip arrangement incl. transportation, accommodation, foreign currency, itinerary and event materials
  • Handling and distribution of incoming and outgoing correspondence (letters, faxes, emails, notes)
  • Organization of Director’s incoming name cards, etc.
  • Scanning of Director’s email and bring to Director ‘s attention for concerned items
  • Booking of internal / external venues for Director/ team members
  • Organize and file documents for Director in sensible and orderly manner that they can be retrieved in the future
  • Be back-up reception duties during lunch-time when necessary
  • Coverage of other team secretaries when they are on leave.
  • Support in office events such as cocktail reception, Xmas or corporate parties and activities.
  • Assist in office admin & HR support

 Handle project management and coordination duties:

  • Arrange delivery / distribution of incoming and outgoing correspondences/ emails
  • Circulate all incoming and out coming correspondence related to fees to Director
  • Project email filing
  • Document control management with bid numbers tracking, liaise with IT to open file and check with division head on project naming for folders and access rights
  • Arrange collection and distribution of bids /EOI/ tender document
  • Review Bids /EOI/ Tender documents to follow up on meeting arrangement, tender submission, enquiries, Completion of all necessary forms for submission and liaison with Director, Liaison with Identify deadline and arrange delivery
  • Bring to Director’s attention in view of any concern on workload or any potential slippage of deadlines

Requirements:

  • Degree holder in any discipline
  • 8 years or above secretarial / project administration experience, architectural or relevant industry will be preferable
  • Must have experience in Tender preparation and submission 
  • Good PC knowledge and skill in MS Office (Word, Excel, PowerPoint)
  • Familiar with Aconex will be highly considered
  • Good team player, able to work independently and proactively
  • Well-organized, good time management and attention to details
  • Good command of written and spoken English and Chinese

Please send resume with reference number together with expected salary to the Human Resources Department, Leigh & Orange Ltd., 26/F, K11 Atelier King's Road, 728 King's Road, Quarry Bay, Hong Kong. or e-mail by clicking Apply Now

Candidates who are selected for interview will normally receive an invitation within 8 weeks from the closing date for application. Those who are not invited for interview may assume that their applications are unsuccessful. 

(L&O is an equal opportunity employer and welcome applications from all qualified candidates. All applications will be treated in the strictest confidence. Personal data provided will be used for recruitment purpose only. We do not assume any risks of disclosure of personal information prior to receipt of applications. Under the Personal Data (Privacy) Ordinance, you may request access to, and/or correction of your personal data in relation to your submitted application. If you wish to do so, please email to us)

All applications applied through our system will be delivered directly to the advertiser and privacy of personal data of the applicant will be ensured with security.


工作种类
工作地区 鲗鱼涌
教育程度
学士
技能 组织能力 / 团队合作 / Microsoft Word / Microsoft Excel / Microsoft PowerPoint
口语语言 良好粤语 / 良好英语
书写语言 良好中文 / 良好英语
受雇形式 全职
行业 建筑 / 建造 / 工程

有关招聘公司
Leigh & Orange Limited
-