Project Administrative Assistant

Salary : HK$25,793 - HK40,868

Responsibilities:

• To report to Head/Deputy Head of Project Management

• To coordinate and arrange meetings with internal and external stakeholders, contractors, consultants and suppliers etc.

• To assist to prepare documents, letters and memos for distribution to internal and external stakeholders

• To handle project correspondence (emails, phones, fax, letters)

• To perform document control, project filing, bookkeeping, payment tables and monitor payment status for all project works and expense tracking

• To support daily office administration, operations, general filing to contractors and consultants, ordering of stationery etc.

• To support project team on all document needs, such as downloading and uploading files, sharing files to internal and external stakeholders

• To support project team on project management (e.g. material testing status, statutory approval status, procurement status etc.)

Requirements:

• Higher Diploma/ Associate Degree or above in any discipline

• Minimum 3-5 years of post-degree full-time experience in administrative and clerical works of renovation or fit-out projects in sizeable company preferably in property developers, consultancy firms in building industry, construction companies, property management companies or facility management companies

• Level 3 in Chinese Language and English Language in HKDSEE or HKCEE, or equivalent

• Strong sense of responsibility and commitment, initiative, self-motivated person with good problem-solving and effective communication skills in interacting with people at all levels

• Proficiency in PC software application like MS Word, Excel, PowerPoint and English and Chinese Word Processing

• Good command of spoken and written English and Chinese, knowledge of Putonghua is an advantage

• Customer-oriented with good communication skills

• Experience in project management of renovation/fit-out projects is a plus not a must

• Shift duty is required (occasion)

• Immediate availability is highly preferred

We offer attractive remuneration package including end-of-contract gratuity, discretionary bonus, medical benefit and annual leave.

Interested parties please send full resume with expected salary to Human Resources Department, Hong Kong Sanatorium & Hospital, 2 Village Road, Happy Valley, Hong Kong, or fax to 2892 7576, or email by clicking "Apply Now" by 20th Jun 2025. For further details, please visit our career site http://www.hksh.com/careers/en/.

All information received will be kept in strict confidence and only used for employment-related purposes.  Applicants who are not invited for interview within 6 weeks may consider their applications unsuccessful.