Executive Assistant to the C-level Executive

Job Summary:

The Executive Assistant provides high-level administrative, operational and coordination support to the C-level Executive. The role involves managing complex schedules, facilitate cross-department communication, handling confidential correspondence, supporting project coordination, and ensuring smooth operation. This position requires discretion, excellent communication and writing skills, and a solid understanding of research and development, supply chain management and process management.

Job Responsibilities

• Provide a full spectrum of professional secretarial support to senior management including but not limited to scheduling intensive business appointments, travel and hotel reservation, complex diaries management.
• Prepare meeting agendas and follow up on action items.
• Manage documents including but not limited to receiving/distributing, reminding for review, coordinating signature.
• Handle sensitive information with professionalism and confidentiality.
• Prepare and write various project reports, correspondences and presentation materials.
• Liaise and coordinate with internal and external parties on operations and perform ad hoc and confidential duties and responsibilities.
• Assist in coordinating technical or product related events and leadership meetings.
• Perform additional duties as required.

Job Requirements:

• Bachelor's degree or above in any disciplines.
• Proven experience as an executive secretary, assistant, or coordinator, preferably supporting a senior technology executive.
• Proficient in both written and spoken native English, Mandarin and Cantonese.
• Proficient in using advanced AI tools like ChatGPT, Gemini, etc.
• Proficient in MS PowerPoint and enterprise collaboration platforms like Feishu/Lark, expert in building advanced solutions with Feishu Base.
• Well organized, independent and mature, experienced in supporting senior executives in essential.
• Strong communication, time-management, multitasking abilities and interpersonal skills.
• Detail-oriented and a good team player with a proactive attitude.