Executive Assistant / Administrative Assistant (Student Outreach & Recruitment) (Temporary Appointment) (Ref. 250801002)

[Appointment period: twelve months initially, with possibility of further appointment.]

Duties

The appointee will be required to:

(a)  provide clerical and logistic support to student recruitment activities, engagement activities, and student ambassador programme;

(b)  assist in handling the daily operational matters of the team, e.g. inventory record keeping, room booking, other record keeping;

(c)  handle inquiries from prospective students and other stakeholders promptly and professionally via email, instant messages, and other channels;

(d)  assist in handling financial matters of the team;

(e)  update and maintain website and database;

(f)   perform any other duties as assigned by the Director of Global Engagement or his/her delegates.

The appointee may occasionally be required to work beyond or outside office hours, including evenings and weekends.

Qualifications

Applicants should:

(a)  have a recognized diploma/certificate or an equivalent qualification, preferably with one year of post-qualification administrative experience;

(b)  have good basic computer skills, including MS Word, Excel, PowerPoint, and Chinese word processing, with proficiency in additional computer application software or tools being an advantage;

(c)  have a good command of both written and spoken English and Chinese, with fluency in Putonghua being an advantage; and

(d)  be self-motivated, with strong sense of responsibility, organizational and communication skills.

(e)  have a pleasant personality and positive attitude with team spirit.

Shortlisted candidates may be invited to sit for a written test and a computer test.

Candidates with less experience will be appointed as Administrative Assistant.

Conditions of Service

A highly competitive remuneration package will be offered.

Application

Please submit an application through PolyU’s career website (https://jobs.polyu.edu.hk/general).The closing date for application is 15 August 2025.The University’s Personal Information Collection Statement for recruitment can be found at https://www.polyu.edu.hk/hro/careers/pics_for_recruitment/.

PolyU is an equal opportunity employer, dedicated to fostering an environment that embraces diversity and demonstrates inclusion of people from all backgrounds, cultures, identities and experiences where all members of the University are treated with fairness, dignity and respect.  To learn more about the University’s “Statement on Equal Opportunities, Diversity, and Inclusion”, please visit our website athttps://www.polyu.edu.hk/hro/equal_opportunities_diversity_and_inclusion/.