Contract Receptionist / Office Admin

A multi-national organization located in Eastern area in Hong Kong. We are looking for a Contract Receiptionist / Office Adminto provide front desk and administrative support to the organization.

Primary Responsibilities:

• Greets and directs visitors and answers routine questions; accepts and routes literature/packages intended for others in group/building.
• Assists as directed with data entry, word processing, filing, mass mailing, other forms of correspondence, mail distribution, special projects, etc.
• Serves as point of contact for internal and/or external guests while providing excellent customer service.
• Acts as department liaison; distributes appropriate information to, and continually communicates with, staff.
• Assists in performing specialized administrative duties related to the department assigned.
• Keeps process documents up-to-date and maintains accurate filing systems.
• Maintains calendars and coordinates schedules; makes appointments and travel arrangements; assists guests.
• Arranges meetings and seminars; coordinates processes, events, and office moves.
• Inputs data into software applications, verifies accuracy, and produces requested reports.
• Develops presentations when needed.
• Support Executive’s requests as required.

Knowledge, Skills and Abilities

• Strong knowledge of office procedures
• Strong level knowledge of Microsoft Office Products
• Demonstrates approachable and positive attitude
• Excellent problem solving, writing, interpersonal, communication, and organizational skills
• Ability to create or improve processes and find solutions

What we’re looking for

• Minimum 3 years relevant experience.
• Fluent in Cantonese and Conversational English.