Assistant to the President

ROLE OVERVIEW

This is an indispensable and highly challenging dual-function role, requiring a sophisticated and multi-talented individual to serve as both the President's Chief of Staff and Private Affairs Liaison. The role demands far more than traditional executive assistance, requiring the selected candidate to manage high-level corporate responsibilities alongside sensitive, private logistical and administrative duties.

The ideal candidate must be a proactive, highly discreet, and strategically-minded professional with an advanced education and a flawless track record in supporting high-net-worth individuals. A valid Hong Kong driving license and the capability to meet physically demanding logistical requirements are essential.

KEY RESPONSIBILITIES

I. Executive Support & Corporate Strategy Liaison

• Executive Management: Provide comprehensive and high-level support, including managing the President’s exceptionally active schedule, calendar, and complex domestic and international travel logistics.

• Strategic Communication: Act as the President's primary gatekeeper and liaison with government agencies, industry associations, high-profile partners, and senior management. Handle all sensitive and confidential correspondence.

• Project Oversight: Monitor and track strategic projects and initiatives delegated by the President, ensuring departmental coordination, deadline adherence, and providing detailed progress reports.

• Corporate Affairs: Assist with preparing for high-level meetings, board communications, and ensuring essential compliance or corporate secretarial support functions are executed efficiently.

II. Personal & Private Affairs Management (Private Liaison Function)

• Personal Driving: Serve as the President’s dedicated private driver for some business and designated personal travel.

• Private Estate Coordination (Butler/House Manager Function): Act as the discreet and trusted liaison for the President’s private residences and personal assets. Coordinate with and supervise external private staff, vendors, and contractors to ensure smooth operation, security, and maintenance of properties.

• Confidential Logistics: Handle sensitive personal assignments, errands, and private administrative tasks with the highest degree of discretion, judgment, and trustworthiness.

• On-Demand Support: Maintain flexibility and readiness to manage urgent personal logistics or accompany the President to events outside of standard business hours.

III. Procurement & Sourcing (Beauty/Fragrance Focus)

• Manage, develop, and foster relationships with existing overseas suppliers within the cosmetics and fragrance sectors.
• Proactively identify and rigorously evaluate potential new international suppliers.
• Lead negotiations on terms, pricing, and contracts to secure the most favorable commercial agreements.

REQUIREMENTS

• Residency: Must be a permanent resident of Hong Kong, or legally eligible to work and continuously residing in Hong Kong.

• Education: An Advanced Degree (Master’s or higher) in Business, Law, Public Administration, or related fields from a top-tier global university is highly preferred. A Bachelor’s degree from an elite institution is the mandatory minimum.

• Languages: Mandatory Trilingual Fluency in English, Cantonese, and Mandarin (spoken and written) at a professional level. Exceptional drafting skills are required.

• Driving: Possession of a valid Hong Kong driving license and demonstrable, clean driving record with significant local experience is mandatory.

• Work Experience: Minimum of 5 years of proven, high-level executive support experience (e.g., EA to C-Suite, Chief of Staff, or Private Family Office Manager). Experience in procurement or the beauty/fragrance industry is a strong advantage.

• Physical & Logistical Capability: The role requires physical stamina and flexibility to handle demanding schedules and occasional physical tasks. The individual must possess the stamina and capability to handle the physical demands of the role.

• Integrity & Discretion: Utmost professionalism, integrity, and absolute discretion in handling all corporate and sensitive personal information.

• Legal & Business Acumen: Strong working knowledge of Hong Kong corporate governance, basic financial principles, and business law.

We invite applicants who are ambitious, highly organized, and excited to contribute to a successful international beauty & fragrance wholesale enterprise. If you meet the above requirements and are ready to take on a pivotal supporting role at the executive level, we look forward to receiving your application. (All personal data collected will be used for recruitment purposes only.)