Manager - Professional Environment Services (Office Administration & Events)

About the Business

We are a team of committed office administrative personnel striving to support China firm's operation in contributing to the overall achievement of its business objectives.
This is accomplished by:
Working together with various functions and departments to ensure effective and efficient implementation of office policies and procedures
Providing a pleasant, functional and environmentally responsible working environment to our people to enable them to operate and serve our clients
Delivering a range of general administrative support services to facilitate operation efficiency and service excellence
 

Work you'll do

• Report to the Director and support by a team of administrative personnel to provide full spectrum in the office operation to facilitate operational efficiency.

• Responsible for overall office administration operation includes:

  • Oversee receptions operation and ensure the service delivery
  • Lead the planning and operation of internal booking system, booking policy and related logistic guideline.
  • Monitor events & meeting room bookings, coordinate related logistic requirement
  • Manage procurement process including sourcing, inventory control, contract negotiation and service renewal, etc
  • Support office environment & facilities maintenance
  • Coordinate inbound MICE groups and accommodation for seconded colleagues
  • Manage workplace health and safety
  • Support of ESG initiatives
  • Monitor office expenditure and cost control
  • Follow ISO requirement on confidentiality and environmental protection
• Act as emergency contact for the office, responding to emergency calls and situations as needed, ensuring swift action and response
• Supervise and train the team of events coordinator, admin & procurement administrators, receptionists and tea ladies. Manage staff performance under a pleasant and functional working environment
• Support daily office administration operation
• Maintain department calendar and schedule appointments
• Assist in formulating, reviewing administration policies, practices and procedure for workflow enhancement, higher efficiency and be future-ready.
• Prepare correspondence, presentation with statistics data, departmental e-news and reports.
• Assist and support the project team for special projects such as office renovation, office relocation, systems integration, etc whenever required
• Handle administration work and ad-hoc projects as assigned

During your tenure with us, you will demonstrate and develop your leadership and professional capabilities in the following areas: Inspiring, Creating purpose, Driving agility, Building diverse capability, Influencing, Collaborating, Delivering value, Building the business, Analytical acumen, Effective communication, Engagement management/delivery excellence, Managing change, Managing quality & risk, Strategic thinking and problem solving, and Tech savviness.
 

We are looking for someone with

To be considered for this position, you must demonstrate skills and experience in the following areas:

• Bachelor Degree in Business Administration, Facilities/ Property Management, Hospitality or related discipline.
• Minimum 5 years’ supervisory experience in facilities / administration management. Ideally with previous experience working in sizable organization
• Solid hands-on experience in stakeholder management & event handling is a must.
• Mature and independent with strong organizational skills and attention to detail.
• Strong problem solving, negotiation and communication skills
• Detail-oriented, well-organized and with high level of integrity
• Good time management, able to prioritize, multi-task and to meet deadlines
• Good command of spoken and written English and Chinese (both Cantonese & Putonghua)

Shape your future through impact that matters

For more than 100 years of history, Deloitte witnessed also had the honor to be part of the economic boom in China by providing industry-leading audit & assurance, consulting, risk advisory, financial advisory, tax & business advisory services to nearly 90% of the Fortune Global 500 Chinese companies and thousands of private companies. Deloitte China today carries on our centenary professionalism and strives to become the undisputed leader in professional services in China with strong responsibility and capabilities in digitalization and multidisciplinary services.

Deloitte has been named China's Top Employer since 2006, Universum's Most Attractive Employer in China since 2008, and the Best Workplaces in Greater China since 2019.

All qualified applicants will receive consideration for employment regardless of their background, experience, identity, ability or thinking style, and if you need assistance during the application process for accessibility reasons this is available upon request. The preferred candidate will be subject to background screening by Deloitte China or by their external third-party provider.

Accessibility assistance

If you need assistance or an accommodation during the recruitment  process for accessibility reasons, there will be an opportunity for you to let us know what you need once you begin your application.

Ready to take on new challenges? Apply now!
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