Assistant Officer (Ref. 251016003-IE)

Duties

The appointee will be required to provide secretarial support to the Director of Otto Poon Charitable Foundation Smart Cities Research Institute (SCRI), one of the constituent research units under the PolyU Academy for Interdisciplinary Research.  The appointee will also be required to:

(a)  provide administrative support to SCRI’s daily operation;

(b)  coordinate visits, scholarly events and other activities of SCRI;

(c)  handle information flow and maintain an effective record and filing system;

(d)  handle sensitive and confidential matters in a professional manner;

(e)  update the website and publicise the updated information of SCRI through different media;

(f)   provide secretarial support to committees and meetings;

(g)  liaise effectively with internal and external stakeholders; and

(h)  perform any other duties as assigned by the Director of SCRI or his/her delegates.

Qualifications

Applicants should:

(a)  have a good recognised degree with some relevant post-qualification work experience;

(b)  have good communication, interpersonal, analytical, problem-solving and organisational skills;

(c)  be well-organised and attentive to details;

(d)  be able to work independently and handle sensitive matters with alertness and prudence;

(e)  have good computer literacy with proficiency in Microsoft Word, Excel, PowerPoint and Chinese word processing; and

(f)   have an excellent command of both written and spoken English and Chinese, with fluency in Putonghua being an advantage.

Preference will be given to those with three years or more of solid relevant work experience in tertiary institutions.

Shortlisted candidates will be invited to sit for a written test.

Conditions of Service

A highly competitive remuneration package will be offered.  Initial appointment will be on a fixed-term gratuity-bearing contract.  Re-engagement thereafter is subject to mutual agreement.

Application

Please submit an application through PolyU’s career website (https://jobs.polyu.edu.hk/general).  Consideration of applications will commence on 27 October 2025 until the position is filled.  The University’s Personal Information Collection Statement for recruitment can be found at https://www.polyu.edu.hk/hro/careers/pics_for_recruitment/.

PolyU is an equal opportunity employer, dedicated to fostering an environment that embraces diversity and demonstrates inclusion of people from all backgrounds, cultures, identities and experiences where all members of the University are treated with fairness, dignity and respect.  To learn more about the University’s “Statement on Equal Opportunities, Diversity, and Inclusion”, please visit our website athttps://www.polyu.edu.hk/hro/equal_opportunities_diversity_and_inclusion/.