HR & Administrative Officer / Senior Officer

About Group E Company Limited
We partner with high-net-worth partners to design end-to-end wealth and legacy solutions, integrating insurance structuring, trust advisory, and collaborations with family offices and financial institutions. Join a growing, professional team where operational excellence directly supports client impact.

Role Overview
We’re seeking an organized, proactive HR & Administrative Officer/Senior Officer to own day-to-day office operations, executive support, and light finance/HR admin. You’ll be the coordination hub across teams—keeping our office running smoothly, executives prepared, and records audit-ready.

Employment

• Full-time
• Location: Hong Kong (on-site)

What You’ll Do

• Finance admin: assist budgeting, track expenses, verify invoices, support monthly reporting
• Executive support: provide secretarial support to senior management
• Records & compliance: maintain filing systems and company documents; ensure data accuracy, version control, and confidentiality
• Administration: prepare reports; arrange travel/itineraries; handle ad hoc tasks for stakeholders
• Office operations: manage supplies, vendors, and facilities to maintain a well-organized and functional workspace
• Scheduling & coordination: plan meetings, book rooms, coordinate visitors and cross-team calendars
• Communications: serve as point of contact for internal/external enquiries; coordinate across departments
• Procurement: source and compare quotations; negotiate best pricing and terms
• HR admin (as needed): onboarding logistics, access/accounts setup, leave and attendance data collation

What You Bring

• 1 year experience in administration/office support; executive support or finance admin a plus
• Strong coordination, organization, and follow-through; proactive, detail-oriented, and reliable
• Proficient in MS Word, Excel, and PowerPoint
• Written Chinese and English; Spoken Cantonese, Mandarin, and English
• Comfortable handling sensitive information with discretion; service-minded and solution-oriented

Why Join Group E

• Competitive salary package
• Minimum 15 days’ paid annual leave
• Premium medical coverage up to USD 4.5 million
• Professional, growth-minded environment working with HNW client solutions