Personal Assistant

Responsibilities

• Provide full spectrum of secretarial support to Managing Director / Senior Management and to take care their personal stuff as well;

• Assist in business reports summarization and analytical work of business projects;

• Coordinate with both internal and external parties on daily business operation and personal matters;

• Prepare business communication and meeting minutes;

• Provide support on office administration, travel arrangement, expenses reimbursement and personal affairs;

• Handle project coordination & management and Document control management for projects; Arrange collection and distribution of bids / EOI / tender document;

• Review Bids / EOI / Tender documents to follow up on meeting arrangement, tender submission, enquiries, Completion of all necessary forms for submission and liaison with Director;

• Liaising with various vendors (including office supplies, repair and maintenance etc);

• Drive some clerical staff, office assistants and driver to deliver professional administrative function to the company;

• Provide event support and coordination including organizing conference, business functions and events as required;

• Assist in ad hoc assignments as required.

Requirements

• Bachelor’s degree in Business Administration, Marketing or related disciplines;

• 5 years experiences as Executive Secretary in sizable company with serving senior management level required;

• Architectural or relevant industry will be very preferable;

• Proactive, Independent and self-motivated; have a strong sense of responsibility and ownership;

• Strong organizational, interpersonal, communication and presentation skills;

• Excellent written and spoken English, Chinese and Putonghua;

• Proficiency in MS Word, Excel, PowerPoint & Chinese Word Processing;

• Able to handle multi-tasks independently and work under pressure;

• Experience in architectural related industry will be advantageous;

• Immediate available is highly preferred.

Please send resume together with expected salary to the Human Resources Department or by clicking "Apply Now".

(We are an equal opportunity employer and welcome applications from all qualified candidates. All applications will be treated in the strictest confidence. Personal data provided will be used for recruitment purposes only. We do not assume any risks of disclosure of personal information prior to receipt of applications.

Under the Personal Data (Privacy) Ordinance, you may request access to, and/or correction of your personal data in relation to your application. If you wish to do so, please email to us)