Facilities Coordinator (Fixed-Term Contract)

The Facilities Coordinator will provide general support to the Regional Facilities Manager, APAC, specifically with the coordination of all facility management and safety tasks of Hong Kong office. The facilities coordinator will also support the daily office operations of the Spin Master Hong Kong office, ensuring the office runs smoothly and daily activities are managed.

The Facilities Coordinator, will manage outside contractors, create the PR’s and PO’s, collect data in reference to the facilities and maintain records, contracts and invoices.

Please note that this will be a fixed-term contract role with high possibility to turn into permanent role.

Specific Responsibilities:

• Provide full spectrum of office administrative and operations support, e.g. Office renovation/maintenance, office supplies, office safety & tidiness
• Prepare regular reports and handle facilities related payment
• Serve as the focal point of assigned office for health & safety & security. Conduct regular inspection on company facilities are complied local regulations
• Work closely with internal and external parties for facilities projects
• Assist in organizing company event and activities
• Act as a back up role of front desk
• Manage tea lady performance
• Perform any ad-hoc tasks as assigned

Required Qualification, Experience & Skill Set:

• DSE or above with minimum 2 years’ experience in Office Administration
• Well-organized, detail-minded, able to work independently with strong initiative
• Experience in office renovation will be an asset
• Good command of both written and spoken English, Cantonese and Mandarin
• Proficient in MS Office
• Knowledge in SAP system will be an advantage
• Positive thinking, proactive, can-do attitude and a good team Player
• Adapt changing work environment