Associate Director (Facilities Management)

CAMPUS FACILITIES AND SUSTAINABILITY OFFICE

Associate Director (Facilities Management)(Ref. 250806003)

The Campus Facilities and Sustainability Office is looking for a seasoned professional to join its senior management team and serve as Associate Director.  This position plays a pivotal role in formulating comprehensive facilities management strategies aligned with the University’s goals and requires a high level of responsibility and collaboration with various stakeholders within the University.  More information of the Office is available on the website at https://www.polyu.edu.hk/cfso/.

Duties

The appointee will be required to:

(a) provide strategic direction and set strategic departmental objectives and goals on matters related to the management of all facility-related operations, including daily operations, routine repairs and maintenance, upgrading works, relocation and renovation projects, and other related tasks for upholding the University premises;

(b) formulate and review strategies in planning and implementing efficient deployment of resources to meet these goals, and support the University in implementing its strategic plans;

(c) apply a robust knowledge of multiple disciplines and key drivers which impact departmental and cross-functional performance in facilities management related businesses to ensure quality, compliance, and continuous improvement in service delivery;

(d) identify and solve multi-dimensional, complex, operational, and organisational problems leveraging the appropriate resources aiming to uphold the services levels and building assets; oversee the provision of quality and client-focused facilities management services to the University, as well as to develop a sustainable campus;

(e) oversee the financial management of allocated budget and operation cost, including identifying and driving cost saving opportunities and enhancing efficiencies;

(f) lead, mentor and supervise a team of professional/technical staff in fulfilling the professional obligations of the office aiming to foster a high-performance culture, and advocating ongoing professional development of team members; develop a high-performing team, ensuring succession planning and performance management;

(g) drive and manage the Office’s organisational change, ensuring smooth operations and alignment with the University’s goals;

(h) initiate continuous improvement in guidelines, processes, procedures and workflows, and introduce innovative developments in project management/practices to enhance operational efficiency; and

(i) perform any other duties as assigned by the Director of Campus Facilities and Sustainability or his delegates.

Qualifications

Applicants should have:

(a) a recognised degree, preferably a higher degree in Facilities Management, Property Management, Engineering, Building Technology or a related discipline, with at least fifteen years of relevant managerial experience in facilities/property management gained from sizable organisations in Hong Kong. Experience in Mainland China will be an advantage;

(b) relevant professional qualifications and a good knowledge of relevant statutory regulations, ordinances and code of practice;

(c) substantial experience in managing and implementing digitalisation projects in facilities management;

(d) extensive experience in managing and formulating polices and strategies as well as implementing changes with significant impacts;

(e) proven leadership experience in developing and managing a multi-disciplinary team of professionals and technical staff;

(f) highly refined communication skills, strong organisational skills along with perseverance and leadership abilities which enable effective engagement and collaboration with clients, consultants, contractors and other stakeholders;

(g) self-motivation with high ethical standards, and be responsible and collaborative;

(h) business acumen and demonstrated capability in innovation to meet new challenges;

(i) an analytical mind with strong planning and organising abilities as well as people management and problem solving skills; and

(j) have an excellent command of both written and spoken English and Chinese, with fluency in Putonghua.

Preference will be given to those who also have managerial/specialist experience in managing technical aspects of facilities management.  Shortlisted candidates may be invited to sit for a written test.

Conditions of Service

A highly competitive remuneration package will be offered.  Initial appointment will be on a fixed-term gratuity-bearing contract.  Re-engagement thereafter is subject to mutual agreement.

Application

Please submit an application through PolyU’s career website (https://jobs.polyu.edu.hk/management).  Consideration of applications will commence on 13 August 2025 until the position is filled.  The University’s Personal Information Collection Statement for recruitment can be found at https://www.polyu.edu.hk/hro/careers/pics_for_recruitment/.

PolyU is an equal opportunity employer, dedicated to fostering an environment that embraces diversity and demonstrates inclusion of people from all backgrounds, cultures, identities and experiences where all members of the University are treated with fairness, dignity and respect.  To learn more about the University’s “Statement on Equal Opportunities, Diversity, and Inclusion”, please visit our website at https://www.polyu.edu.hk/hro/equal_opportunities_diversity_and_inclusion/.