Assistant Executive Officer

DEPARTMENT OF CHINESE HISTORY AND CULTURE

Assistant Executive Officer (Ref. 240325017-IE)

The Department of Chinese History and Culture is an academic department within the Faculty of Humanities. Its mission is to offer high-quality undergraduate and postgraduate programmes that provide interdisciplinary training in the study of Chinese history and culture. Currently, the Department offers PhD and MPhil programmes, a taught-master degree programme, a major degree programme in Chinese History and Culture, a minor degree programme in Chinese History and Culture, and university-wide general education courses. The media of instruction are English and Putonghua. Please visit the website at https://www.polyu.edu.hk/chc/ for more information about the Department.

Duties

The appointee will be required to:

(a) provide administrative support to academic programmes including admission, subject registration, class timetabling, examination and student liaison, etc.;

(b) assist in monitoring and preparing reports related to the administration of academic programmes;

(c) assist in planning and organising various departmental and promotional activities/events, e.g. Info Days, seminars and student activities;

(d) provide secretarial support to meetings;

(e) assist in compiling reports, inputting data and maintaining records;

(f) liaise effectively with University’s internal and external stakeholders and handle enquiries; and

(g) perform any other duties as assigned by the Head of Department or his/her delegates.

Qualifications

Applicants should:

(a) have a recognised degree;

(b) have at least three years of relevant post-qualification experience;

(c) have an excellent command of written and spoken English and Chinese, with fluency in Putonghua;

(d) have good computer skills;

(e) have good communication, interpersonal, liaison and organizational skills; and

(f) be a good team player.

Preference will be given to those with working experience in tertiary institutions or similar organizations.

Shortlisted candidates may be invited to sit for a written test.

Conditions of Service

A highly competitive remuneration package will be offered. Initial appointment will be on a fixed-term gratuity-bearing contract. Re-engagement thereafter is subject to mutual agreement.

Application

Please submit an application through PolyU’s career website (https://jobs.polyu.edu.hk/general).

Consideration of applications will commence on 2 April 2024 until the position is filled. The University’s Personal Information Collection Statement for recruitment can be found at https://www.polyu.edu.hk/hro/careers/pics_for_recruitment/.

PolyU is an equal opportunity employer committed to diversity and inclusivity. All qualified applicants will receive consideration for employment without regard to gender, ethnicity, nationality, family status or physical or mental disabilities. 

The information provided will be treated in strict confidence and be used only for consideration of your application for relevant / similar posts within the Group/ Company.