IT Procurement

About the Role

We are seeking a dedicated and detail-oriented Procurement Officer to join our dynamic team. In this role, you will play a critical part in managing the acquisition of goods and services, ensuring cost-effective, timely, and high-quality purchases to support our organization’s operations across the APAC region.

Key Responsibilities

• Plan and source IT-related equipment and spare parts for all maintenance contracts.

• Procure urgent parts as requested by Engineers.

• Source materials for all RFQs submitted by the Sales team.

• Communicate with internal customers and suppliers regarding order status, changes, or cancellations.

• Negotiate with suppliers to secure optimal pricing, product quality, and delivery options.

• Evaluate supplier quotations to ensure costs align with budgetary requirements.

• Build and maintain strong relationships with suppliers, establishing KPIs to evaluate supplier performance.

• Verify new suppliers by sending registration forms and updating the vendor list.

• Manage shipping and customs-related issues for APAC countries, tracking, receiving, and stocking ordered items.

• Process RMAs for DOA or faulty parts, ensuring timely returns, replacements, or refunds.

• Conduct annual inventory audits and provide detailed reports for assigned areas.

• Review and improve internal procurement processes, identifying bottlenecks and recommending SOPs or workflows.

• Prepare reports as requested by management.

• Undertake special assignments and ad-hoc duties as specified by Management.

• Act as a backup for the AP Supply Chain Team during their leave, and vice versa.

• Collaborate closely with Delivery, Sales, Administration, and Finance teams.

• Travel for work-related purposes as required.

Qualifications

• Bachelor’s degree in Business Administration, Supply Chain Management, or a related field.

• Proven experience in procurement, supply chain, or a similar role.

• Strong negotiation and vendor management skills.

• Knowledge of IT-related equipment and spare parts is a plus.

• Familiarity with shipping and customs processes in the APAC region.

• Excellent communication and interpersonal skills to engage with internal teams and external suppliers.

• Analytical mindset with the ability to evaluate costs and supplier performance.

• Proficiency in procurement software and Microsoft Office Suite.

• Ability to multitask, prioritize, and work under tight deadlines.

Join us in creating a seamless and productive meeting experience for our teams!

The information provided will be treated in strict confidence and be used only for consideration of your application for relevant / similar posts within the Group/ Company.